ANSWER ID:11165

When you click the Pay Liabilities button in the Payroll command centre, you may find that amounts relating to previous payroll transactions which you have already paid appear in the list.

This support note explains how to remove these amounts from the list.

How can I remove old unwanted amounts from the Pay Liabilities window?

A Pay Liabilities transaction can be recorded to remove the old liability amounts from the Pay Liabilities window. You can then record a reversing general journal entry to ensure your accounts don't show that these amounts have been paid twice.

1. Go to the Payroll command centre and click Pay Liabilities.
   
2. Enter a date range that includes all Pay Liability amounts previously paid but not processed through the Pay Liability window.
   
3. Select the appropriate amounts.
   
   
   
4. Click Record.
   
5. Because these liabilities had already been paid, and this is only being done to remove the transactions from the window, you now need to reverse the effect of the journal created by the Pay Liability transaction:
   
   Note: The above example is from AccountRight 2012 so the transaction shows on the Payroll tab. In other versions, this transaction may show on the Disbursements tab.
   
   
   Go to the Accounts command centre and click Transaction Journal. You will see a transaction like the one shown above.
   
   You will need to enter an equal and opposite journal that debits the cheque account and credits the Payroll liability account by $100.00.
   
6. This is done via a General Journal entry, making sure that you have used:
   - The correct account numbers
   - The correct DR and CR amounts
   - The N-T (No Tax/Not Reportable) Tax Code as this transaction is not reported on the BAS.
   - The same date as the Pay Liability journal. 
   - The memo field to help explain the purpose of the transaction.

Note:  The above option to clear old amounts from the Pay Liability window will post two entries against your bank account. When next doing your bank reconciliation, simply mark off both the deposit and withdrawal amounts. Both the amounts will be the same value and dated on the same day.