View and match transactions

The View and match transactions page shows the list of your bank and credit-card transactions for the specified period. You can filter the list in many ways. For example, you can view transactions from a specific account, or a specific date-range. By default, all transactions will appear in the list, but you can also choose to see only allocated or unallocated transactions (allocation is explained below).

If you’ve set up bank feeds, new transactions will appear here automatically. Otherwise, you will need to periodically import electronic bank statements.

Allocating transactions

Once your bank transactions have come in, you will need to allocate each transaction on this page to one of your MYOB Essentials Cashbook accounts. You can automate this process by creating allocation rules.

Transactions can be allocated to more than one account by splitting them. For example, if you receive a joint electricity and gas bill, you should split the transaction and allocate the correct amounts to your electricity and gas accounts.

Checking automatically matched transactions

MYOB Essentials Cashbook will use any allocation rules you’ve set up to automatically allocate transactions to your accounts. You can check it to confirm that the allocation is correct, and re-allocate the transaction if necessary.

To allocate a transaction

1. Open the cashbook for the relevant business.
2. Go to Banking> View and match transactions.
   By default, all bank and credit-card transactions appear on this page. You may want to filter this list by a specific account or date-range.
3. If you only want to see Unallocated Transactions, select this option from the Show list at the top.
4. Click on the transaction you want to allocate.
5. In the Allocate column, choose the MYOB Essentials Cashbook account to which the transaction should be allocated.
6. In the Tax Code column, choose the relevant tax code.
7. Press ENTER to save the details. A tick mark appears to the right of the transaction.

To edit or delete the allocation for a transaction

1. Open the cashbook for the relevant business.
2. Go to Banking> View and match transactions.
   By default, all bank and credit-card transactions appear on this page. You may want to filter this list by a specific account or date-range.
3. Click on the transaction you want to edit.
4. In the Allocate column, delete or change the MYOB Essentials Cashbook account used.
5. In the Tax Code column, delete or change the tax code.
6. Press ENTER to save the details.

To split a transaction across multiple accounts

1. Open the cashbook for the relevant business.
2. Go to Banking> View and match transactions.
   By default, all bank and credit-card transactions appear on this page. You may want to filter this list by a specific account or date-range.
3. If you only want to see Unallocated Transactions, select this option from the Show list at the top.
4. Find the transaction you want to split (that is, allocate to multiple accounts).
5. Click on the arrow ( ) to the right of the transaction. The transaction panel expands, with the Split Transaction tab open.
6. Fill the fields in the Allocate and Remaining rows to split the transaction across multiple accounts:
   1. In the Allocate row, enter the percentage or the amount you want to allocate first.
   2. Select the MYOB Essentials Cashbook account you want to allocate this amount to.
   3. Select the tax applicable to the amount.
      The Remaining row will automatically show the balance percentage and amount. Note that you will not be able to edit this amount.
   4. In the Remaining row, select the MYOB Essentials Cashbook account you want to allocate this amount to.
   5. Select the tax applicable to the amount.
   6. If you want to split the transaction over one more account, click Add another line, and fill out the fields (you may need to go back and edit the amount in previous rows).
7. When you have finished splitting the transaction, click Save.

The transaction will now appear with the Allocated column showing Split by account.

To add a note to a transaction

1. Open the cashbook for the relevant business.
2. Go to Banking> View and match transactions.
   By default, all bank and credit-card transactions appear on this page. You may want to filter this list by a specific account or date-range.
3. If you only want to see Unallocated Transactions, select this option from the Show list at the top.
4. Find the transaction you want to split (that is, allocate to multiple accounts).
5. Click on the arrow ( ) to the right of the transaction. The transaction panel expands, with the Split Transaction tab open.
6. Click the Note tab.
7. Enter the note in the field and click Add note.