This Audit Trail is used to print a report actions taken and changes made to returns or schedules within Tax.

How to produce the internal audit trail report:

1. Click Reports > Audit Trail > Tax Preparation.

2. From the Select Sort Option select a sorting method from:

• Date range - (beginning and ending dates)

• Return Changes - (range of return codes)

• State - (lodgment state)

• All Entries - means all actions taken in your tax ledger will be listed in chronological order.

The Preview/Print screen allows you to select the printing options for the report. The audit trail contains the following information:

• The date the change was made.

• The action taken for example, 'distribute from' or 'schedule edit'.

• The return code of the return to which the change was made.

• Other information may be quoted, such as the code for the relevant schedule.

• The user who made the change and the time it was made.

• The time the change occurred.

The time taken to prepare the report will depend on the number of returns in the ledger. When preparing a report for preview the Cancel button will change to Close indicating that the report is complete. Do not select page down before the Close button is visible because the pagination will be disrupted at some point in the report.

Related topics

Date Range

Range of Returns

Lodgment State

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Range of Returns

This option enables you to print an audit of all changes made to returns within the range selected.

How to prepare an audit trail for a range of returns:

1. Click Reports > Audit Trail > Tax Preparation.

2. Select Returns.

3. Nominate the range of returns to be included in the report by completing the From Return and To Return fields.

4. Click OK to continue.

5. The Preview/Print screen allows you to select printing options for this report.

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Date Range

This option enables you to print an audit of all changes made to all returns within a specified date range. The date range for the report defaults to the first and last dates on the audit trail.

How to prepare an audit trail for a date range:

1. Click Reports > Audit Trail > Tax Preparation.

2. Select Date.

3. Select Edit to change the date range shown.

4. Enter the range of dates for the period on which you wish to report, in the From Date and To Date fields.

5. Click OK to continue.

6. The Preview/Print screen allows you to select printing options for this report.

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Lodgment State

This option enables you to print an audit of all changes made to all returns for a selected lodgment state.

How to report on returns by lodgment state:

1. Click Reports > Audit Trail > Tax Preparation.

2. Select State.

3. Select either Lodged or Sent for Signature.

4. After selecting the relevant lodgment state, click OK.

5. Complete the Preview/Print screen to select printing options for the report.

Report of returns

This option enables you to report on returns with a specific lodgment state. For example, you may print a report on lodged returns only.

Audit Trails Reset

The audit trail is reset once you have performed the lodgment year end routine. The Audit Trail file names are determined by the income year. For example, Audit10.TA, Audit09.TA and so on.

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ATO Report Import

To open the index of these reports select Reports > Audit Trail > ATO report import.

This report deals with the files downloaded from the ATO. It is the Audit Trail of actions taken when this data is used to update Tax. The downloaded files include Activity Statement Client List for quarterly or annual BAS/IAS.

How to Import Audit Trail

When importing the Audit Trail these options are available:

• View the import audit trail for the file or files selected, or

• Clear the log file for the file name shown. this will delete the audit trail report.

Audit Trail Report Options

When viewing the Audit Trail you are prompted to select:

• The sort order for the report as either by Return, Partner or Manager code,

• To start a new page for each new code, according to the Sort Order selected, and

• To restrict the report to only those codes where a schedule was not created.

On the Audit Trail Report:

File name: The file name will be in the format RPTABnnn and identifies a file selected from the index.

Sorted by: Return code, Partner code, or Manager code as selected in the processing options.

Date file created: This is the date the report is generated.

Audit Trail Messages

In the Audit Trail the data from file RPTABnnn is grouped under headings that are intended to serve as an explanation of the action taken on attempting to import it into Tax. The headings include:

• New Schedules created: Returns not found in ledger.

• Existing schedules updated

• Returns not found in ledger: Schedule not created as an unlodged schedule exists with same period dates.

• Returns not found in ledger: Schedule not created because of Agent mismatch.

• GI/GR Schedule not created as lodged schedule exists

Data Listed

The data listed will vary depending on the heading type. But for each return the data listed may include the Return code, TFN, ABN, Return name, Period Dates, Instalment Code, and Partner and Manager code.

How to interpret the Instalment Code:

• G - Goods and Services Tax required for the period.

• W - Pay As You Go Withholding required for the period.

• F - Fringe Benefits Tax Instalment required for the period.

• P - Pay As You Go Instalment required for the period.

Audit trail of changes made to returns within Tax

The internal audit trail of changes made to returns within Tax is accessed by selecting Reports > Audit Trail > Tax Preparation. For information on the Audit Trail refer to Tax Preparation Audit Trail.

Related topics

ELS/PLS Reports list

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