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From 1 April 2019, employees affected by domestic violence can request paid domestic violence leave (DVL). It works in a similar way to sick leave, but to learn all the ins and outs visit the Employment New Zealand website.

To manage DVL payments in Essentials, set up a new pay item.

Here are the details:

 

1. Set up a pay item

Set up a DVL (Domestic Violence Leave) pay item

  1. Go to the Payroll menu and choose Pay items.
  2. Click Create earning.
    Pay items page with create earning button highlighted
  3. Set up the earning:
    1. For the Type, select Standard earning.
    2. Enter a Name for the earning such as "Special leave".

      Be discreet with the name for this pay item as it will appear on the employee's payslip when DVL is paid.

    3. For the Rate, select Per Hour.
    4. Leave the amount blank.
    5. Select Taxable from the tax drop down.
    6. Select the below options if applicable:

      Exclude CECSelect this option if compulsory employer contributions should be excluded from overtime payments. If unsure, check with your accounting advisor or check the IRD website.
      Exclude from AWE and OWP calculationsSelect this option to exclude the pay item from the Annual leave calculations for Ordinary weekly pay or Average weekly earnings. However, the pay item will still be included in the Use Ordinary weekly pay (OWP) formula. Learn more about Leave calculations.
  4. Click Save.
  5. When you're done, assign the pay items to your employees as described in the next task.
2. Assign the pay item to an employee

Assign the pay item to an employee

To include the DVL pay item in an employee's pay, you need to assign it to them. Here's how:

  1. From the Payroll menu, choose Employees.
  2. Click the employee's name.
  3. Click the Pay items - earnings & deductions tab.
  4. In the Earnings section, click the dropdown arrow next to the Add earning... field.
  5. Choose the "Special leave" pay item to be assigned to the employee. The pay item is assigned to the employee.
  6. Repeat step 5 if you need to assign any additional pay items to the employee.
  7. Click Save.
  8. Repeat from step 2 to assign pay items to another employee.

OK, you're now ready to pay overtime when you do a pay run. See the next task for details.

3. Pay the DVL

Pay the DVL

  1. Go to the Payroll menu and choose Enter Pay.
  2. Select the employee to be paid then click Start Pay Run.
  3. Enter the Hours of Special leave.
  4. Continue processing the pay as normal.