Learn about payroll changes after upgrading

https://help.myob.com/wiki/x/Ngm0Aw

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If you've been upgraded to the new MYOB Essentials, you now have more fully-featured payroll, including more insights and customisation. Naturally, we've had to change how some things work.

You'll find that we've rethought employee details, pay items and payroll workflows. This means some things have moved, have different names or function in slightly different way.

There are also some services you need to reset up or change over to. If you have been using:

Single Touch Payroll, you'll need to re-register your business
MYOB's super portal to pay your employees' super, you'll need to switch over to the Pay Super service
YourPay to enter employee timesheets, you should consider setting up MYOB Team.

Where to find things

The names of some Payroll menu items have changed or been moved to other areas of the product.

Learn about the reorganised Payroll menu

What information is accessible from the Payroll Menu?
What has moved? (Where can I now get this information)
What’s different? (Additional or removed requirements and information)

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See what's new when doing a pay run

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New pay cycle options

You have the new pay cycle options, Twice a month and Quarterly:

Employee pay cycle determines whether they appear in a pay

In old MYOB Essentials, you could pay any employee in any pay cycle. In your upgraded software, the pay cycle frequency set in the employee card (Payroll menu > Employees > Payroll detail tab) determines if they appear when you create a pay run:

So, if you're doing a pay run and an employee isn't appearing, check what pay cycle has been chosen in the employee.

In each employee card (Payroll menu > Employees > Payroll detail tab), the Hourly rate and Pay cycle are based on their last recorded pay before the upgrade:

Set up Single Touch Payroll, Pay Super and MYOB Team

<MIGRATION YET TO WORK OUT:

how to bring across time sheets from YourPay but these would be processed as part of a pay run as well as how to bring these across to MYOB Teams
re-registering businesses for STP
how we might move Super Portal users to Pay Super in addition to dealing with SMSFs in OE.

WE MIGHT NEED TO HAVE THIS INFO IN SEPARATE TOPICS>

If you previously used:

MYOB's super portal to pay employee superannuation, you now need to move to Pay Super
YourPay to enter employee timesheets, we recommend that you set MYOB Team.

There's just some one-off setup tasks for these services. Once you've set them up, you should find them superior to the old services.

Re-set up Single Touch Payroll reporting

Set up Pay Super

In your previous MYOB Essentials, you may have paid employee super using MYOB's super portal. In the new MYOB Essentials, you pay super using the Pay Super service. Like MYOB's super portal, Pay Super is SuperStream compliant. It's easier to make super payments using Pay Super and you get a clearer view of the status of your payments.

There's some one-off tasks to set up Pay Super – see Set up Pay Super.

What about previous MYOB super portal payments? Do they come across in the migration? Where can they be viewed? Check with Tristan.

Set up MYOB Team

Find out what's different about pay items

Just as in your old MYOB Essentials, you use pay items to calculate the different parts of an employee's pay, like wages, leave, deductions, superannuation and tax. There's a number of changes to pay items you should be aware of.

Additional super

During the upgrade, the names of the super pay items, Super salary sacrifice and Super personal contrib'n, are changed to Salary Sacrifice and Employee Additional as these are the default names for these types of pay items in the new MYOB. If you want, you can edit these pay items and change them back to their original names. These pay items, which were previously in the Deductions section of the employee, are now in the Superannuation tab of the employee (Employee > Payroll details > Superannuation).

In your old MYOB Essentials, you couldn't set up reportable employer additional super contributions. In the new MYOB Essentials you can, by creating an Employer Additional pay item and assigning an ATO reporting category to it. See Additional superannuation contributions.

Exempting pay items from super and leave calculations

Super and leave calculations

Any new pay item you create in the new MYOB Essentials will be automatically set to be included in all super and leave calculations. This differs from old MYOB Essentials, where the pay item was excluded by super and leave calculations by default.

If you want to exclude a pay item from super or leave calculations, you need to edit the relevant super or leave pay items and add the pay item you've created to the list of exempted pay items: