These help topics cover the new version of Documents within MYOB Practice.
If your practice hasn't been updated to the latest version just yet, refer to the help page for the old version of Documents.
To find out which version you have, click to open and compare to the thumbnails.
|Old Documents||New Documents|
In MYOB Practice, it's a breeze to find and share documents!
Storing documents in MYOB Practice is a powerful way to keep important client documents together and accessible from anywhere—in the office, at home, or on site with your client.
Read on to learn what this is and who should use it.
Watch and learn
Watch this short video to see the benefits.
There's more to watch and learn in the free online course.
What can I do with documents within MYOB Practice?
Upload and download
With documents stored online while you're visiting client sites, you no longer need to carry around USB storage devices! No more fiddling around with VPNs to connect to your practice server! And if you forgot to upload a document before visiting a client, you can always ask someone at your practice to upload it for you, so you can access it while you're with the client.
- Upload your PDF, Word, Excel, Outlook and image documents that are saved to your computer easily with drag-and-drop.
- Download multiple documents at once into a compressed zip folder.
- Retrieve previous versions of the document using version control.
Find and organise
- Profile the documents by client, year, service and period, to organise and quickly find the right documents for different work.
This can be useful, for example, for applying documents like the depreciation or capital gains workpaper to multiple clients, so that the documents are available when working on any of those clients.
You can also use profiles to organise documents into groups in a way that replicates how you organise the documents in your desktop's folder structure.
- Pin the documents to a permanent group, to keep the ones you need most frequently handy.
- Preview documents in full or just as a quick sample. This can be especially useful on the move, if you're on a slow mobile connection.
- Search for the document by name. Search all documents, or search within a portal-only view. With these handy search features, you'll quickly and easily find what you're looking for.
Share documents through the portal
- Publish documents to the client portal, either silently or with an email notification.
Publish to request a digital signature or just to share it with clients.
Likewise, your clients can share documents with you by uploading to the portal too.
- View all documents published to the client portal. Quickly find what you're looking for with a special portal search field.
- Secure your documents using MYOB Practice restrictions.
Ensure only the right people can see the documents!
- Virus scan each document automatically while uploading.
Protect your practice and your client's business.
Who should use document in MYOB Practice?
Depending on your current needs and processes, you might want to use MYOB Practice as your primary location for client documents. Take a look at what we recommend for your practice depending on your setup.
|If you...||Good to know|
|Use MYOB AE/AO with Document Manager|
Document Manager currently gives you a more complete set of features, and tight integration with AE/AO, so we recommend you keep using Document Manager as your primary document solution. Learn more.
However, you can use the new MYOB Practice document features to help you organise and manage the documents you publish to client portals or receive from them.
|Use MYOB AE/AO without Document Manager|
If your documents are stored on a server in your practice, we recommend you continue using MYOB AE/AO as your primary document solution. Use the Documents tab for all in-progress documents to efficiently complete AE/AO workflows.
However, documents within MYOB Practice can be a great storage solution for all finalised documents. Your practice can access and share these with clients via the client portal from anywhere, any place, any time, without accessing the office network.
|Don't use MYOB AE/AO|
You can use MYOB Practice as your primary solution for client documents.
You get powerful and convenient features, such as drag-and-drop capabilities, version management and the ability to request digital signature approvals on any document you send to clients.
Admins, see Setting up documents within MYOB Practice to give your users a smooth experience.
Using documents within MYOB Practice
Users, see Uploading and working with documents within MYOB Practice to learn how to use the Documents page.
Learn more in the free online course for documents within MYOB Practice!