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If entering unpaid leave when completing the employee's pay run, reduce their normal hours by the number of hours of unpaid leave. This ensure's they're not overpaid.
Learn more about unpaid leave.
Entering leave and holiday pay on a pay run
There are six different types of holiday and leave pay you can include in an employee’s pay:
- Annual leave—pay your employee’s holiday pay.
- Sick leave—pay your employee for days not worked due to illness.
- Alternative holiday—pay your employee for a day off that they’ve taken in exchange for working on a public holiday.
- Public holiday—pay your employee for a public holiday they didn’t work.
- Public holiday worked—pay your employee for working on a public holiday.
- Final pay—pay all owed entitlements to an employee who is leaving your employment. Learn more about processing a final pay.
When you pay leave, the Normal hours amount is used for annual leave calculations. The Days being paid this period amount is used for bereavement leave, alternative holidays, public holidays, public holidays worked and sick leave calculations. The Days being paid this period includes all days being paid, including normal days worked and any paid leave taken. Learn more about Leave calculations.
Adding leave to the pay run
When completing the employee's pay run, add holiday pay or leave by clicking Add holidays or leave on the pay run screen for each employee when you’re processing their pay.
- Click Add holidays or leave.
- On the Holidays & leave popup window, click the type of leave you want to include in the employee’s pay.
In the calculation popup window, specify the details of the leave. If necessary, you can make any required changes to the amounts in the calculations, or enter additional data to make sure the employee is paid the correct amount. For leave that's measured in days, like sick leave, you can enter a part day, for example half a day is 0.5. Learn more about leave calculations.
Paying leave which spans multiple pay periods
If the employee's daily rate drops from the first period of paid leave, you'll need to change their pay rate to match. For all the details, see Leave calculations.
- Click Save to return to the Pay run page where the leave is now included.
- Repeat from step 1 for any additional types of leave, or if you need to add more of this leave type at a different rate.
You can add as many different lines of each type of leave as you want. If you need to pay a particular type of leave at more than one rate (for example, if you need to pay sick leave for a Sunday and a Monday, where the employee usually receives a higher rate for working on Sunday), you need to add an additional line of leave to the payslip for each pay rate by clicking Add holidays or leave again, and choosing an appropriate calculation to give them the different rate required.
The Days being paid this period includes all days being paid, including normal days worked and any paid leave taken.
You can enter any details of the leave, such as dates leave taken, in the Notes to appear on payslip field when completing the pay run.