- Created by admin, last modified by RonT on Jun 14, 2023
https://help.myob.com/wiki/x/G4IR
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MYOB Essentials’ payroll reports are listed in the Payroll reports section of the Reports page.
The payroll reports in MYOB Essentials and their functions are listed below.
- IRD monthly returns —download an electronic version of the IRD forms you need to submit each month. They can then be uploaded directly to the IRD's online portal.
- Past pay runs—displays a summary report or all payslips for each pay run you’ve processed.
- Payroll summary & details—view a summary or details of your total payroll activity for a specified date range (or for the year to date).
- Leave —see your employees' leave entitlements at a glance, or dive deeper to view detailed breakdowns of available, taken and remaining balances for different types of leave.
- Pay item transactions—see the accrued amount of pay items per employee for the selected date range or for selected employees.
To run IRD monthly returns
- Go to the Payroll menu and choose IRD monthly returns.
The IRD monthly returns page appears. This is where you can preview and download your Employer monthly schedule (IR348) and Employer deduction form (IR345).
If you're looking for the KiwiSaver employee details (KS1) form, you can download it here. You'd use this form to enrol new employees in KiwiSaver or allow existing employees to opt-in to KiwiSaver.
In the Choose a period section, choose the month you want the reports to cover.
- If you want, you can use the Preview buttons to take a look at each form before you download them. You'll need a PDF viewer like Adobe Acrobat to view the previews.
- Enter your contact details in the Employer contact details section, and choose your payment date.
- Click Download. The IR348 and IR345 forms are downloaded together, as a single .zip file. You can submit this file directly to the IRD's ir-File portal.
To run a Past pay runs report
- Go to the Payroll reports section of the Reports page.
- Click Past pay runs.
The Pay runs page appears, where you can choose which report you want to view. - If you want to view a summary of a pay run, click the icon in the Summary column next to the date range required.
If you want to view all payslips from a pay run, click the icon in the Payslips column next to the date range required.
The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.
To run a Payroll summary or Payroll details report
- Go to the Payroll menu and click Payroll summaries.
- For the Period, choose either Year to date or enter the date range for which you want to view the report. Note that this relates to the Pay on date, not the pay period.
- If you want to view a summary of your payroll activity for each employee over the specified date range, click Summary report.
If you want to view details of your total payroll activity for the specified date range, click Detailed report.
The report appears in a new tab, ready for you to review, save or print.
Gross and Total gross earnings
In the Summary report, the Gross column includes non-taxable earnings. However, in the Detailed report the Total gross earnings doesn't include, but is separated from, the Non-taxable earnings.
To run a leave report
- Go to the Payroll reports section of the Reports page.
- Click Leave.
The Leave page appears. - In the Leave type drop-down list, select the type of leave to report on, for example Annual leave, Sick leave, Public holiday taken, Public holiday worked, Alternative holiday or Bereavement leave.
- If you want to view the report for just one employee (rather than all), select one from the Employee drop-down list.
- If you want to view the report for a particular date range (rather than Year to date), select the Date range option and enter your date range.
- Depending on which report you want to view, click either Summary report or Detailed report.
The report appears.
To run a Pay items transactions report
- Go to the Payroll reports section of the Reports page.
- Click Pay items transactions.
- Filter the report:
- To report on pay items within a certain date range, enter the range in the From and To fields.
- To filter employees, click All employees and select or deselect employees, then click Filter.
- To filter pay items, click All pay items and select or deselect pay items, then click Filter.
- Click Generate report.
The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.
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