Debtors adjustments

Practice Manager only

Adjustments can be made to debtor amounts. Adjustments are used when a change is required to an existing bill. An adjustment note can then be printed.

Adjustments are used for:

• minor corrections to the bill to match a received payment

• bad debts

• applying a discount.

Discounts and bad debts are entered in the same way as adjustments.

Adjustments do not:

• affect the client WIP ledger in any way

• display in the client fee reports

• display on the Client page > Bills tab.

To make an adjustment to a debtor amount

1. Access the Debtors Ledger in Adjustment mode for the client.


See Accessing the debtors adjustment.

2. Select the Company from the drop-down to which the adjustment is be made.


Once a company is selected, the Account and Source fields are automatically filled with the company’s details.

3. Accept or change the default Date of the adjustment.


Enter the date in the format dd/mm/yyyy or select it from the drop-down calendar.
The default date is the current date.

4. Enter a unique Receipt Number to help track the adjustment.

It is recommended that you enter the original bill number. The entered number is prefaced with Adjustment, Bad Debt or Discount when it is stored in the system. This depends on where the adjustment is entered into the ledger; the Adjustment column, Bad Debt column or Discount column.

5. Enter a description for the adjustment in the Description field.

6. Select a different Style from the drop-down of pre-defined styles if you do not want to use the default Adjustment template.

7. Double-click the bill that you want to apply the adjustment to.

8. If you are making a minor correction to a bill, enter an amount in the Adjustment column for the bill.


If you are reducing the bill, enter the amount as a positive value.
If you are increasing the bill, enter the amount as a negative value.

9. If you are processing a bad debit for a client, enter an amount into the Bad Debt column for the bill.


If you are reducing the bill, enter the amount as a positive value.

10. If you are processing a discount for a client, enter an amount into the Discount column for the bill.


If you are reducing the bill, enter the amount as a positive value.

11. Press [Enter].


The Gross Unpaid amount is updated to reflect the amount entered in the Adjustment column.

12. Click Post. 


A Posting confirmation message is displayed.

If do you not click Post after making an adjustment, then the adjustment is not committed or saved.

13. Click Yes.

Related topics

Adjustments to print

Debtors receipts

Bank deposit slip

(Australia) M-Powered import

Tax receipt to print

Debtors reports