Adding an employee

To add an employee

1. Go to the Payroll menu and choose Create employee. The tabs on the Create employee page let you to enter all the employee's details, including who they are, what they're paid, and what leave they're entitled to.
   

2. On the Personal details tab, enter the employee's personal and contact details. Here are some tips:

   • Enter an Email address so you can email the employee's pay slips.

   • Use the Employee number field if you have a numbering or code system to identify employees.

   • Use the Notes field to enter additional info, like an emergency contact or to record changes you make for an employee.

3. On the Employment details tab:

   • Enter the Employment details, including Start date and Employment status.

   • Enter the employee's Tax code and IRD number (from their completed IR 330 form)

   • Set up the employee's KiwiSaver details. If you need help, see the IR's information about KiwiSaver for Employers.

   • If you're paying the employee into their bank account, enter their Bank account details.

4. On the Standard pay tab:
   • Enter the employee's Base pay details, including their Pay cycle and whether they're paid an Annual salary or Hourly rate.
   • Choose the Pay basis (or is this set based on the Employment status on the Employment details tab?)
   • Enter the Base hourly rate (what about annual salary?)
   • Click Add earnings or Add deductions to choose Set up the employee's earnings and deductions to include in their pay.

5. On the Leave tab, set up the employee's leave entitlements. For more details see Set up leave.

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    Here's an overview of each tab:

    Employment details

    • Enter additional details about the employee and their working arrangements. If you'll be emailing their pay slip, enter the email address here.
    • If the Employee basis is set to Other, information for this employee will not be sent to the ATO as part of Single Touch Payroll reporting.
    • The Employment classification is like a job title or to classify workers who are employed under a specific award or agreement. MYOB comes with a default list of employment classifications, but you can customise this list to suit your business (click your business name > Payroll settings > Employment classification tab). Once you've set up your employment classifications in this list, you can assign them to your employees and it'll display on their pay slips. Learn more about maintaining your employment classifications and other payroll settings.
    Salary and wages

    • Choose whether you're paying the employee an annual salary or an hourly rate and how much they'll be paid.
    • Choose their Pay cycle (how often they're paid) and the usual number of hours in a pay cycle. If their hours vary, the amount you enter here can be changed each time you process their pays.
    • Choose your Wage expense account.
    • Choose the wage pay items the employee is entitled to, for example annual leave pay or overtime. By default, Base Salary is assigned to salaried employees and Base Hourly is assigned to hourly-based employees.
    • If you're not sure what an employee is entitled to, the FairWork website is a good place to start.

    Learn more about creating additional pay items.

    Leave

    • Choose the leave pay items the employee is entitled to. For example, if they'll accrue annual leave and personal leave, you'd add those leave pay items. Learn more about setting up leave and entering opening leave balances.
    • To check which leave entitlements apply to an employee, visit the FairWork website.

    Learn more about setting up leave.

    Deductions

    If the employee requires money to be deducted from each pay, like union fees (for example), choose the deductions here.

    Learn more about setting up deductions.

    Superannuation

    • Choose the employee's super fund and enter their membership number.
    • If their fund isn't listed, you can add it.
    • If you like, print the super choice form for the employee to complete.
    • By default, the Superannuation Guarantee super pay item is assigned to new employees (this is for their mandatory 9.5% superannuation contributions).
    • Choose any additional superannuation pay items the employee is entitled to, such as salary sacrifice superannuation.

    Learn more about Superannuation.

    Expenses

    If there are any expense pay items relating to this employee, select them here.

    Taxes

    • Choose the applicable option in the Tax file number (TFN) status field and enter the employee's Tax file number.
    • Choose the employee's Tax table. To help pick the right one, you can click Fill out TFN declaration questions.
    • If the employee has a withholding variation, tax rebate or extra tax to be withheld, record it here.
    Standard pay

    • This tab shows the default pay details for the employee based on the information recorded in the other tabs.
    • Some values, like tax, will be labelled as Calculated, meaning they're calculated each pay.
    • Set values will be displayed, but can be changed here or when you do a pay run.

    Learn more about reviewing standard pay details.

    Pay history

    • This tab is where you can enter an employees' payroll history if you've started using MYOB part way through the payroll year.
    • Once you've started paying an employee using MYOB, this tab shows what they've been paid for each pay item for a chosen period.

    Learn more about pay history.

    
    

13. On the Payment details tab, choose how you'll pay the employee (Electronic, Cheque or Cash). If you're paying them electronically (straight into their bank account), enter their bank details. Learn more about paying employees electronically. Also find out how to split a pay between two bank accounts.

14. When you're done, click Save.