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In MYOB Essentials, the Bills page is used to record your business expenses. Business expenses refer to the purchases you make from your suppliers for business supplies, and the payment of these purchases.
When you receive a bill from a supplier for a purchase you’ve made, first you need to create the purchase as a bill in MYOB Essentials (see To enter a bill). Then, you can pay the bill (see Entering payments made to suppliers).
To enter a bill
- On the Bills page, click Create bill. The Bill page appears.
If necessary, change the Bill number. This number is automatically generated, based on the last number used.
Enter information about the supplierIn the Supplier contact field, enter the supplier’s name, or select the supplier from the list. The supplier’s address details appear in the field below.
Check the due date, payment terms and tax preference- Check the date in the Date of issue field.
- Check the date in the Payment due date field.
- If you want to record the invoice or bill number as specified by the supplier, enter it in the Supplier invoice number field.
- If you account for tax/GST, choose an option from the Amounts are list.
- If you want the prices to include tax/GST, choose Tax/GST inclusive. Note that this is the default preference.
- If you want the prices to exclude tax/GST, choose Tax/GST exclusive.
Enter the items you’re buying In the Item column of the list, enter the number of the item you’re being billed for, or select it from the list.
The item Description, Account, Unit price and Tax rate/GST type appear, based on the details you entered when you created the item.
The Qty and Total also appear. The default quantity is 1. You can change this in the Qty field.
Repeat from step 8 for each item on the bill. The totals are calculated at the bottom of the bill:
Subtotal—the total for the items added to the bill
Tax/GST—the amount of tax/GST applied to the bill
Total—the subtotal amount plus the tax/GST amount
Amount paid—the total of any bill payments made
Amount due—the total minus the amount paid.
If you want to add a note about the bill, enter it the Notes field.
Check that all the information in the bill is correct.
Complete the bill
If you want to:
save the bill, click Save. The bill is saved and the Bills page appears.
enter a payment for the bill, click the Enter payment link, and then click Yes to the confirmation message. On the Enter supplier payment page, enter the payment details.For more information, see To enter a payment to a supplier.
To edit a bill
You can click on bills to open them for editing.
- In the bills list, find the bill you want to edit and double-click it. The Bill page appears, showing the bill details.
- Make any changes to the bill.
- Click Save. The Bills page reappears.
To delete a bill
- In the bills list, find the bill you want to delete and double-click it. The Bill page appears, showing the bill details.
- Click the Delete link. A confirmation message appears.
- Click Yes to delete the bill. The Bills page reappears.