Taxes

You don't need to worry about this bit, but if you're interested, here's how PAYG is calculated using the tax scales in the PAYG Withholding category (Payroll command centre > Payroll Categories > Taxes tab > click the blue zoom  arrow to open the PAYG Withholding category).

PAYG withholdings = (Weekly wage amount x a) - b

Using the values shown in the screenshot above (which isn't using the latest tax tables) for an employee that has been assigned the Tax Free Threshold tax table and a fortnightly wage of $1500.

The calculation would be as follows:

Fortnightly wage = $1500
"a" coefficient = 0.3450
"b" coefficient = 182.7504

so, ($1500 x 0.3450) - 182.7504 = $334.7496

Note that when processing a pay using this example, the PAYG amount will be rounded to $334.75, or it might be different by a few cents if you've chosen to round the net pay (Setup menu > General Payroll Information).

The tax table information is set by the ATO. So, if you have any queries, please ask the ATO (or use their Tax Withheld Calculator).

The only thing you can set up for this category is the Linked Payables Account. This is the account that will help you track the amount of PAYG that is withheld from employee pays. You shouldn't need to change this account, unless you really don't want to use the default one we suggested for you.

For each employee, you need to specify which tax table applies to them. You do this in the Payroll Details > Taxes view of their card.

Not sure which tax table to choose? Check with your accounting advisor or the ATO.

Here are some things to check:

• Are the most current tax tables being used?

• Has the correct tax table been selected in the employee's card (Card Information window > Payroll Details tab > Taxes tab)? Are any rebates or extra tax amounts showing as well?

• Is the difference less than $1? PAYG is always rounded up to the nearest dollar (unless you're rounding the net pay - see the next point). 

• Have you chosen to round the net pay (Setup menu > General Payroll Information)? The PAYG amount will be adjusted to make the rounding work. For example, if you enter 100 as the rounding selection, the PAYG will be adjusted so that the net pay is rounded to a full dollar.

• Have wages or deductions been incorrectly made exempt from tax? Open a wage or deduction payroll category (such as Base Hourly), click the Exempt button at top of the window, and check that the PAYG Withholding category is not selected.

If an employee requires PAYG to be deducted at a flat rate (previously known as a 221D Variation), for example 20%, you need to assign the Withholding Variation tax table to the employee's card.

1. Open the Card File and edit the employee's card.

2. Select the Payroll Details tab.

3. Select the Taxes tab.

4. Select the Withholding Variation tax table.

5. Enter the rate in the Withholding Variation Rate field.

If you need to deduct a set additional amount of PAYG from an employee's pay, you can enter the additional amount in the employee's card.

1. Open the Card File and edit the employee's card.

2. Select the Payroll Details tab.

3. Select the Taxes tab.

4. Enter the extra PAYG deduction amount in the Extra Tax field.

   

5. Click OK.

The calculated PAYG Withholding amount will now be increased by this amount in the employee's pays, and will be reported correctly to the ATO for Single Touch Payroll.

If an employee is claiming a tax rebate, you can enter the annual rebate value in the Total Rebates field of their employee card.

Amounts entered in this field reduce the tax payable over the year in instalments based on the employee’s pay frequency. For example, if the employee is paid monthly, 1/12th of the rebate is applied to each pay.