Set up a bonus or commission pay item

You can create one pay item for a bonus or commission payment, then assign it to the applicable employees. If the amount of the payment varies between employees, just change the amount when you do a pay run. Or you can can create separate pay items for each employee - it's up to you.

1. Go to the Payroll menu and choose Pay items.
2. Click Create earning.
   
3. Set up the earning:
   1. For the Type, select Bonus or Commission.
   2. (Optional) Change the Name for the earning.

   3. If you'd like a different, more personalised, name to show on payslips for this earning, enter a Name for payslip, such as "Annual Bonus - Steven". Otherwise, this can be the same as the Name field.

   4. Enter the Amount for the bonus or commission. If needed, you can change this amount during the pay run.
   5. Choose whether the bonus or commission is Taxable or Non-Taxable. If unsure, check with your accounting advisor or the IRD.

   6. Choose how to handle KiwiSaver contributions. If the payment should be excluded from compulsory employer contributions, select the option Don't include in KiwiSaver contributions. To exclude the pay item from gross earnings, select the option Don't include in gross earnings when calculating leave payments.

   Here's our example setup for a $750 bonus payment:

   

4. Click Save.
5. Assign the pay item to the employee as described in the next task.

Assign the pay item to an employee

1. From the Payroll menu, choose Employees.
2. Click the employee's name.
3. Click the Pay items - earnings & deductions tab.
4. In the Earnings section, click the dropdown arrow next to the Add earning... field.
5. Choose the bonus or commission pay item you created above. The pay item is assigned to the employee.
   
   
   
6. Click Save.

Pay the bonus or commission 

1. Go to the Payroll menu and choose Enter Pay.
2. Select the employee to be paid then click Start Pay Run.
3. Enter or confirm the bonus or commission amount being paid.
4. If this is a bonus or commission-only pay, remove all other Hours and Amounts from the pay.
5. Click into the PAYG or PAYE field and enter the tax for this payment. See above for calculation information. Here's our example of a bonus-only pay:
   
6. Continue processing the pay as normal.