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  • Family Violence Leave




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New Zealand only

From 1 April 2019, employees affected by family violence can request paid family violence leave (FVL). It works in a similar way to sick leave, but to learn all the ins and outs visit the Employment New Zealand website.

To manage FVL payments in MYOB Essentials, you'll need to set up a new pay item.


1. Set up a pay item

Set up a FVL (Family Violence Leave) pay item

  1. Go to the Payroll menu and choose Pay items.
  2. Click Create earning.

  3. Set up the earning:
    1. For the Type, select Standard earning.
    2. Enter a Name for the earning such as "Special leave".

      Be discreet with the name for this pay item as it will appear on the employee's payslip when FVL is paid.

    3. For the Rate, select Per Hour.
    4. Leave the amount blank.
    5. Select Taxable from the tax drop down.
    6. Select the below options if applicable:

      Exclude CECSelect this option if compulsory employer contributions should be excluded from overtime payments. If unsure, check with your accounting advisor or check the IRD website.
      Exclude from gross earnings for leave calculationsSelect this option to exclude the pay item from gross earnings for leave calculations. Learn more about Leave calculations.
  4. Click Save.
  5. When you're done, assign the pay items to your employees as described in the next task.
2. Assign the pay item to an employee

Assign the pay item to an employee

To include the FVL pay item in an employee's pay, you need to assign it to them. Here's how:

  1. From the Payroll menu, choose Employees.
  2. Click the employee's name.
  3. Click the Pay items - earnings & deductions tab.
  4. In the Earnings section, click the dropdown arrow next to the Add earning... field.
  5. Choose the "Special leave" pay item to be assigned to the employee. The pay item is assigned to the employee.
  6. Repeat step 5 if you need to assign any additional pay items to the employee.
  7. Click Save.
  8. Repeat from step 2 to assign pay items to another employee.

OK, you're now ready to pay FVL when you do a pay run. See the next task for details.

3. Pay the FVL

Pay the FVL

  1. Go to the Payroll menu and choose Enter Pay.
  2. Select the employee to be paid then click Start Pay Run.
  3. For the Family Violence Leave pay item:
    1. enter the Rate $ (based on the employee's Normal rate)
    2. enter the Hours of FVL that's being paid.
  4. Reduce the employee's Normal pay by the same value as the FVL being paid. This ensures they're not overpaid.
  5. Continue processing the pay as normal.

Keeping track

You can keep track of employee FVL balances using the Notes tab in the employee's record (Payroll menu > Employees > click the employee's name > Notes tab).

You can also run the Pay item transactions report to show how many times you've used the FVL pay item, which employees you've paid it to, and how much you've paid. Learn more about Payroll reports.