Deleting a pay run

If you need to delete an employee’s pay (for example, if it was entered incorrectly), you can delete the payroll transaction for that employee. This will delete the payment, as well as the pay slip for this employee. You can then do another pay run with the correct details.

You can only delete one employee’s pay at a time. If you need to delete an entire pay run, you need to delete the pay transactions for each of the employees in the pay run. You can delete a pay on the Pay history tab of the employee record. For more information, see Pay history.

If you delete the pay transaction for the only employee in the pay run, the entire pay run will be deleted.

Deleting reconciled or matched payroll transactions

If the payroll transaction you’re deleting has already been reconciled or matched to a bank transaction, a message is displayed on the Payroll Transaction screen, informing you that the transaction has been reconciled.

n If the payroll transaction you’re deleting has been manually reconciled or matched to a bank transaction, deleting it can affect your future bank reconciliations. See Reconcile transactions.

n If the payroll transaction you’re deleting is one of several transactions that have been matched to a single bank transaction (for example, if you used a single bank transaction to take out money to pay several employees), you’ll need to unmatch this transaction before you can delete it. See Matching bank transactions.

n If the payroll transaction you’re deleting has been automatically reconciled, you won’t be able to delete it.

To delete a pay run for a single employee

1. 1. 1. 1. On the Bank transactions page, click the Transaction History link.
         2. Select the bank account used to pay the employee. This could be the wages bank account you entered when setting up the payroll feature.

A list of the transactions for this account appear. Payroll transactions are labelled with the employee’s name and the payment date.

1. 1. 1. 1. If necessary, change the period of time for which transactions are displayed.
         2. Click the pay transaction you want to delete. A detailed view of the transaction appears.
         3. Click the Delete link at the top right of the page. A message appears, displaying information you should consider when deleting this transaction.

note :   

You can’t delete pay transactions that have been automatically reconciled by MYOB Essentials, or transactions that fall within a locked period. If the transaction is one of several that been matched to a bank transaction, you’ll need to unmatch the transaction before continuing. See Deleting reconciled or matched payroll transactions.

1. 1. 1. 1. Click Yes.

The pay transaction and payslip for this employee is deleted and the employee is removed from the pay run.

To delete a pay run for all employees
v For all employees in the pay run, complete the procedure To delete a pay run for a single employee. The pay run is deleted when you finish deleting the final employee’s pay.

Related Topics

n Do a pay run

n Set up payroll

n Paying your employees