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  • Enter an employee's pay details




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When adding an employee, enter their basic pay details on the Employee details tab (Payroll menu > Employees > click an employee).

This is where you'll enter (or modify) the following details:

  • personal and contact details (name, address, phone and email, etc.)
  • pay details (pay rate, default hours or days worked, etc.)
  • banking details (bank account details for electronic wage payments)

employee details tab highlighted

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Personal and Contact details

Enter the employee's details here: who they are, some details about them and how they can be contacted. If you'll be emailing their payslips you'll need to enter their email address here.

Pay details

I'm in Australia
  1. Enter the employee's Tax file number. If they don't have one, select the applicable option instead. Visit the ATO website to learn more about TFNs.
  2. Select whether the employee is paid an hourly rate or annual salary and enter the associated rate or annual salary.
  3. Enter the typical hours per week they'll work. This caters for fulltime, parttime and casual employees. If the employee's hours vary, you can change the hours when you do a pay run.
  4. (Optional) If the employee will use YourPay to submit timesheets online, select the option This employee will fill in timesheets. Learn more about YourPay and how to invite employees.
I'm in New Zealand
  1. Select the employee's Status (Full-time, Part-time, Casual or Fixed-term). This selection determines the leave options available when processing a pay run.
  2. Select whether the employee is paid an hourly rate or annual salary.
  3. Enter the associated hourly rate or annual salary.
  4. Enter the default or contracted hours and days worked per week in the xx hours per week over xx days fields. For casual employees, these fields are optional. You can change the hours and days if required when you do a pay run. The hours and days an employee is paid are used for leave calculations.

    Changing an employee's hours? If they accrue leave, you'll need to update the number of hours they accrue per year, as well as their current available and accrued balances, on the Leave tab. See Updating leave balances in New Zealand.
  5. (Optional, salaried employees only) Select the option Top up to minimum wage during pay run to automatically top up the employee's pay to ensure their hourly rate doesn't fall below the legal minimum. Learn more about minimum wage top up.
  6. (Optional) Select the option Autofill days in the employee’s pay run to automatically add the days into an employee's pay. Otherwise you'll need to manually enter the days each pay, and you won't be able to finish a pay run without this info.
  7. (Optional) select the option This employee will fill in timesheets if the employee will use YourPay to submit timesheets online. Learn more about YourPay and how to invite employees.
Need to change the employee's pay rate or employment status? This is where you change it. Learn about Changing an employee's salary or hourly rate.


If you're in Australia, or if you bank with ASB, ANZ, BNZ or Westpac in New Zealand, you can pay the employee electronically. First, make sure you've enabled electronic payments in your payroll settings (Payroll menu > Payroll settings). You will then be able to enter your employees' banking details.

If the employee wants to split their pay between two bank accounts, select this option and enter the required details for both accounts. If you're not paying an employee electronically, you can ignore these options.

See Paying employees electronically to learn more about setting up and processing electronic pays.

Can't click Save? Make sure you've entered all mandatory info (these fields are highlighted in yellow). Also click the Tax tab and make sure you've entered your employees' tax details.

What's next?

Once you’ve finished entering details on the Employee details tab, make sure you've entered all other required information for the employee on the other tabs. See Adding an employee for details.

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