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You can view an employee’s pay history on the Pay history tab of their employee record. This tab lists all of the employee’s pays, showing the pay period, gross earnings, hours and days worked.

Click the PDF icon in the Payslip column to print or view the employee’s payslip for the required pay period, or click Email to email the payslip to the employee. Note that you’ll need to enter the employee’s email address on the Employee details tab of their employee record before you can email their payslip to them.

If you need to enter an employee's pay history (what you've paid them prior to using MYOB Essentials), here's how:

Entering pay history prior to using MYOB Essentials

Entering pay history prior to using MYOB Essentials

If you want to keep a record of the employee’s pay history before you started using MYOB Essentials for leave management purposes, you can enter this information manually.

  1. On the Pay history tab, click Enter pay history prior to using MYOB Essentials.
  2. In the fields at the bottom of this screen, choose the employee’s pay frequency.
  3. Enter the pay period dates.
  4. Enter the employee's pay history for the pay period, including:
    • gross earnings (not including non-taxable allowances)
    • hours worked
    • days worked
    • PAYE
    • take home pay
  5. Click Add.
  6. Repeat from step 2 for each pay period you want to record in MYOB Essentials. Each pay period entered will be displayed
The pay history you enter in this way is for reference only and won't be included in reports or other MYOB Essentials' transactions. However, this pay history will be included in the 8% holiday pay calculation on a final pay.

To delete a recorded pay history period, select the period and click Delete.

Deleting pays

You can delete payslips by clicking in the Del column for the pay period you want to delete. A message appears, displaying information you should consider when deleting this transaction. Make sure you click Save after deleting the pay.

Note that you can’t delete pay transactions that have been automatically reconciled by MYOB Essentials, or transactions that fall within a locked period. If the transaction is one of several that been matched to a bank transaction, you’ll need to unmatch the transaction before continuing.

To delete an entire pay run, you’ll need to delete the pay for each employee included in the pay run.

You can also delete employee pays on the Transaction history page, by selecting the bank account you use to pay employee wages and then deleting the individual transactions for each employee in the pay run.

For all the details see Deleting a pay run.