Enter an employee's pay details

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When adding an employee, enter their basic pay details on the Employee details tab (Payroll menu > Employees > click an employee).

This is where you'll enter (or modify) their:

personal and contact details (name, address, phone and email, etc.)
pay details (pay rate, default hours or days worked, etc.)
banking details (bank account details for electronic wage payments)

employee details tab highlighted

Personal and Contact details

Enter the employee's details here: who they are, some details about them and how they can be contacted. If you'll be emailing their payslips you'll need to enter their email address here.

Pay details

Enter the hourly rate or annual salary based on what the employee is paid, and the typical hours per week they'll work. This caters for fulltime, parttime and casual employees. If needed, when you do a pay run you can change the number of hours an employee has worked.

There are some other details you'll need to enter:

Australia

Enter the employee's Tax file number. If they don't have one, select the applicable option instead.

New Zealand

Status (Full-time, Part-time, Casual or Fixed-term). This selection determines the leave options available when processing a pay run.
xx hours per week over xx days. These are the default or contracted hours and days worked per week. For casual employees, these fields are optional. You can change the hours and days if required when you do a pay run. The hours and days an employee is paid are used for leave calculations.

Select the option Autofill days in the employee’s pay run to automatically add the days into an employee's pay. Otherwise you'll need to manually enter the days each pay, and you won't be able to finish a pay run without this info.

Need to change the employee's pay rate or employment status? This is where you change it. Learn about Changing an employee's salary or hourly rate.

Banking

If you're in Australia, or if you bank with ASB, ANZ, BNZ or Westpac in New Zealand, you can pay the employee electronically. First, make sure you've enabled electronic payments in your payroll settings (Payroll menu > Payroll settings). You will then be able to enter your employees' banking details.

If the employee wants to split their pay between two bank accounts, select this option and enter the required details for both accounts.

See Paying employees electronically to learn more about setting up and processing electronic pays.

Can't click Save? Make sure you've entered all mandatory info (these fields are highlighted in yellow). Also click the Tax tab and make sure you've entered your employees' tax details.

What's next?

Once you’ve finished entering details on the Employee details tab, click Next at the bottom of the page to enter the employee's tax details on the Tax tab.

Related topics

Adding an employee

Enter tax details

Assigning pay items to employees

Set up leave

Set up KiwiSaver

Enter notes about the employee

Paying employees electronically

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