Pay items

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Pay items are the earnings or deductions in an employee's pay, on top of regular salary and wages. Pay items include penalty rates, overtime, allowances, commissions, bonuses and deductions.

You can create as many pay items as you need, and assign them to multiple employees—saving time with your payroll setup.

To view your pay items, go to the Payroll menu and choose Pay items.

Pay items page with earnings and deductions listed

Pay items are separated into Earnings and Deductions, with the Name and Type listed for each. If you're in Australia, you'll also see the ATO reporting category assigned to each pay item (for Single Touch Payroll reporting).

Learn more about ATO reporting categories for Single Touch Payroll.

Creating, editing, and deleting pay items

You can create, edit, and delete pay items from the Pay items page. You can also Assigning pay items to employees within an employee's page.

Note that editing a pay item from the Pay items page will update that item for each employee it's linked to.

Create a pay item

From the Pay items page

From the top menu, click Payroll > Pay Items.
Click Create earning or Create deduction.
Set up the pay item and click Save.
You can now link this item to an employee from the employee's page.

From an employee's page

From the top menu, click Payroll > Employees, then click on the employee.
Click the Pay items - earnings & deductions tab.
Under either Earnings or Deductions, click the drop down menu and choose + Create new earning or + Create new deduction.
The Create new earning window appears. Set up the pay item and click Save.
To link this item to the employee, click Save again.

Edit a pay item

From the Pay items page

You can edit any of your pay items from the Pay items page. Note that any changes made to a pay item will affect every employee it's linked to.

From the top menu, click Payroll > Pay Items.
Click the ellipses button (...) for the pay item and select Edit.
The Edit pay item window appears. Edit the pay item's details and click Save.
The pay item is updated with the changes.

From an employee's page

You can edit pay items directly from any employee's page. Note that any changes made to a pay item will affect every employee it's linked to.

From the top menu, click Payroll > Employees, then click on the employee.
Click the Pay items - earnings & deductions tab.
Click the ellipses button (...) for the pay item and choose Edit.
The Edit earning or Edit deduction window appears. Edit the pay item's details and click Save.
The pay item is updated with the changes.

Delete a pay item

Deleting a pay item will delete it from all employees and saved pay runs that are linked to it. Historical pay runs will not be affected. If you would rather unlink a pay item from an employee, you can do that from the employee's page.

From the top menu, click Payroll > Pay Items.
Click the ellipses button (...) for the pay item and select Delete.

Related topics

Adding employees

Assigning pay items to employees

Enter employee details

From the community

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Child pages

Creating, editing, and deleting pay items

From the Pay items page

From an employee's page

From the Pay items page

From an employee's page

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