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Notify ASIC of changes to the share structure by preparing and lodging a Form 484 - Notification of company changes.
You can prepare this form from your client's ASIC view. Click the Manage an entity button located on the top-right of the screen and choose Notify of company changes.
From the Notification of company changes - Form 484 screen, select Change of shares. The Share changes panel appears.
Click + Make a change.
In the Share change window, choose Issue.
Click on the Issuee dropdown menu and select a shareholder to allot shares to. To create a new shareholder choose Create new issuee.
Enter the name of the Beneficial owner (if applicable). We'll allocate the shares non-beneficially to the issue. Beneficial owners get direct benefits of the shares (e.g. dividends) If shareholder is holding shares on behalf of another person or org or trust, shares are not beneficially held.
Click on the Share class dropdown menu and choose the type of shares to be issued.
Enter the number of shares to be issued in the Number of shares field.
- Enter the total amount paid by the shareholder and/or the total unpaid amount.
Click on the Issued for cash dropdown menu and choose Yes if the shares are issued for cash, otherwise choose No.
If shares aren't issued for cash, make sure you lodge a Certification of Compliance with Stamp Duty (Form 207Z) within 28 days. This is a paper form and must be lodged manually.
Click Save changes. The Share change window closes and the details of the changes to member appears in Form 484.
You make multiple changes to the company's share register in a single form. To notify of another issue, transfer or cancellation of shares, click + Make a change.
- Continue to complete each section of the form as required. Once form is complete click Send for Signing.
- In the Notification of company changes - Form 484 screen, select Change of shares. The Share changes panel appears.
Click + Make a change.
In the Share change window, choose Transfer.
- Under Transfer form, choose the shareholder you're transferring shares from. If the shares are beneficially held, the name of the beneficial owner appears in the Beneficial owner field.
Enter the number of shares to be transferred in the Number of Shares field.
- Under Transfer to, choose the recipient of the transferred shares. To create a new shareholder choose Create new issuee.
Enter the name of the Beneficial owner (if applicable). We'll allocate the shares non-beneficially to the issue. Beneficial owners get direct benefits of the shares (e.g. dividends) If shareholder is holding shares on behalf of another person or org or trust, shares are not beneficially held.
Click Save changes. The Share change window closes and the details of the changes to member appears in Form 484.
You make multiple changes to the company's share register in a single form. To notify of another issue, transfer or cancellation of shares, click + Make a change.
- Continue to complete each section of the form as required. Once form is complete click Send for Signing.
- From the Notification of company changes - Form 484 page, select Change of shares. The Share changes panel appears.
Click + Make a change.
In the Share change window, choose Cancellation.
Click on the Shareholder dropdown menu and select an existing shareholder.
Click on the Share class dropdown menu and choose the type of shares to be cancelled. The name of the Beneficial owner automatically appears where a beneficial owner exists.
Enter the number of shares to be cancelled in the Number of shares field.
Click on the Cancellation provision drop-down menu and choose the reason for the cancellation.
Enter the date the share cancellation will take effect in the Cancellation date field.
Click Save changes. The Share change window closes and the details of the changes to member appears in Form 484.
You make multiple changes to the company's share register in a single form. To notify of another issue, transfer or cancellation of shares, click + Make a change.
Continue to complete each section of the form as required. Once form is complete click Send for Signing.
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