If the director, alternate director or secretary retires or resigns from their position, you'll need to lodge a Form 370 - Notification by officeholder of resignation or retirement. Check out Retiring or resigning officeholders (370) for information.

1. In the Notification of company changes - Form 484 screen, select Appoint company officeholder. The Appoint company officeholder panel appears.
2. Click + Appoint company officeholder. A drop-down menu appears.

3. Click on the drop-down arrow at the end of the field and choose an officeholder to appoint.
   If the officeholder is not listed, click + Create new officer. The company officeholder's details appear.
   

   UI Text Box
   size medium type note
   Any newly created contacts will appear in your MYOB Practice contacts list, so you can select them whenever you need to select a contact in MYOB Practice. If you use AE/AO, we’ll also create the new contact in AE/AO for you.

4. Enter the personal and contact details of the officeholder in the relevant fields:

   Field	Description
   First name	Enter the first name of the officeholder to be appointed
   Middle name	(Optional) Enter the middle name of the officeholder to be appointed
   Last name	Enter the last name of the officeholder to be appointed
   Date of birth	Enter the officeholder's date of birth or click the calendar to select the date.
   Email address	(Optional) Enter the officeholder's email address.
   Phone number	(Optional) Enter the officeholder's contact number.
   Country of birth	Click on the drop-down arrow and choose the officeholder's country of birth. If the Country of birth is Australia, select the state and suburb/town of birth.
   Client code	(Optional) Enter a client code for the officeholder.
   Residential address	Type the officeholder's residential address in the Search address field. A list of valid address suggestions appear. Select the correct address from the list of suggestions. The Street address, State and Suburb fields populate. UI Text Box Overseas address? Click Manually enter address and enter the Street address, Country and Locality (i.e. suburb, province or region) in the relevant fields.

5. Select the role the officeholder is appointed to. The options are:

   • Director
   • Secretary

   • Alternative Director.

     UI Text Box

     If you're appointing an Alternate Director, click on the drop-down menu and choose whom the alternate director is acting on behalf of and, the expiry date of their contract (if applicable). If no expiry date is provided, you'll need to lodge another Form 484 to notify ASIC when the alternate director ceases. Enter any details regarding the terms of appointment in the Terms of appointment field. The alternate director may hold the same powers as a director or limited powers as per the terms of their appointment. This includes their ability to sign documents or attend director's meetings.

6. Enter the Date of commencement or click on the calendar to select the date.
   

7. Click Save. The Appoint company officeholder window closes and the details of the change appears in Form 484.

   UI Text Box
   size medium type note
   You can make multiple changes to officeholders in a single form. To notify of another appointment or cessation click + Appoint company officeholder or + Cease company officeholder as required.

8. Continue to complete each section of the form as required. Once form is complete click Send for Signing.

1. In the Notification of company changes - Form 484 screen, select Cease company officeholder. The Cease company officeholder panel appears.
2. Click + Cease company officeholder. The Cease company officeholder dialogue box appears.
3. Click on the Select an officer drop-down menu and choose the officer to cease. A checkbox appears for each role the officeholder holds.
4. Select the checkbox for the role you want to cease the officeholder for.
5. Enter the date of change or click the calendar to select the date.
   

6. Click Cease officeholder. The Cease company officeholder window closes and the details of the change appears in Form 484.

   UI Text Box
   size medium type note
   You can make multiple changes to officeholders in a single form. To notify of another appointment or cessation click + Appoint company officeholder or + Cease company officeholder as required.

7. Continue to complete each section of the form as required. Once form is complete click Send for Signing.