We’ve made some major changes to how you work with, and keep track of shareholders in Corporate admin. With new functionality and better recording keeping, we've also had to give the Shareholders tab new look and feel to accommodate these changes.

You can now track individual share parcels and transactions.

You also assign certificate numbers and distinctive numbers when you make share changes via a 484 form. 

Track individual share parcels and transactions

We've improved the company shareholders register with the ability to add historical transactions to both current and previous shareholders.

Transfer, cancel or update specific share parcels

When you transfer, cancel shares or update share holdings, you can choose the specific parcel you want to transfer from, or cancel.

If you've cancelled, transferred or made changes to only some shares in a parcel, you can enter a certificate no. for the remaining shares.

For example, if you have 10 shares and cancelled 8 shares, you can issue a certificate number for the remaining 2 shares in the Cert. no. for remaining shares field.

This new field appears in the Share change window of a 484 form when you select to transfer, cancel, update paid values or beneficial owner.

Changes to the Shareholders tab

The Shareholders tab now consists of 4 sections:

• Share structure summarises all currently issued shares, per class, for the company.
  If there are any inconsistencies in your share structure, you might want to lodge an RA71 to check what ASIC has on record. To update the share structure details, you'll need to lodge a form 484 to issue or cancel shares.

• Current shareholders lists all shareholders that currently own shares in the company, including their name, class and number of shares held, and their paid and unpaid values. If a shareholder has purchased multiple parcels, each parcel will be listed separately, so that you can easily keep track of each individual share parcel. You can click on a row to view more details about the shareholder and parcel.
  

• Historical shareholders lists shareholders that had previously owned shares in the company, and their holding details. Click on a row to view the transaction history of a parcel of share.

• Shareholder change register lists changes to shareholder details, such as name changes, address changes, date of appointment and cessation.