AccountRight Plus and Premier, Australia only

Timesheets are used to record:

• all the hours worked by hourly employees

• ,
• extra hours worked by employees

• (in addition to their standard pay), or
• time-billing activity details (which will also create activity slips).

If your hourly employees work a fixed number of hours per pay and you don’t pay employees for time-billing activities, there’s no need for you to use this feature. However, if you pay employees for additional hours worked, such as overtime, you can record these hours using timesheets.

When you record timesheet information for a pay period, you can then include the timesheet details when you process employee pays.

Once you have set up your payroll, the timesheet feature is optional. Before using timesheets, you need to set a preferenceyour timesheet preferences.

To enter a timesheet

Here's how you can enter a timesheet. You can also create a timesheet entry from the Enter Activity Slip window by selecting the Include Hours on Timesheet option. This allows you to enter greater detail about the activity. See Creating activity slips.

1. Go to the Payroll command centre and click Enter Timesheet. The Enter Timesheet window appears. Image Removed
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2. In the Employee field, type or select the employee’s name. Only employees with hourly type wage categories assigned can be chosen.
   The employee’s timesheet, with any previously entered details for the period shown, appears.

Once a timesheet has been entered, find out how to Include employee timesheets in a pay run.

To delete a line on a timesheet

When editing a timesheet you may want to remove an incorrect line entry.

1. Click to highlight the line you want to delete.

2. Go to the Edit menu and choose Delete Line.
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To delete a timesheet

1. Open the timesheet you want to delete.

2. Right-click on the timesheet window and choose Delete Timesheet. If the timesheet has already been used to process payroll you'll not be able to delete the timesheet.

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To print timesheets

You can display and print your entered timesheets by running a report.

1. Go to the Reports menu (at the top of the AccountRight window) and choose Index to Reports. The Index to Reports window appears.

2. Click the Payroll tab.

3. Click the Timesheets report.

4. Enter a date and display the report.

5. You can use the report customisation options to set the report up the way you want. For example, to show Notes in the report, on the Insert/Modify tab, click Show Hide, select Notes and click Show:

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To turn off timesheets

1. Go to the Setup menu and choose Preferences. The Preferences window appears.

2. Click the System tab.

3. Deselect the option I Use Timesheets for [...] and My Week Starts on [...].

4. Click OK.

Why are my timesheet hours not included when processing payroll?

If your timesheet hours are not appearing when you process payroll this can be caused by the following.

• The pay period dates when processing payroll don't match the timesheet dates.
• Part or all of the timesheet has been included in a previous pay run. To check this open the current timesheet and check if any of the days are uneditable (greyed out).

Why are more hours showing on my pays than are on my timesheet?

Most likely this is due to hours being entered in the employee's standard pay. The quantity of hours shown on a pay take into account hours entered in the timesheet as well as hours entered in the standard pay.

If you only want to use timesheets to enter the hours an employee worked, zero out any hours from the standard pay in their employee card.

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