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AccountRight Plus and Premier, Australia only

If you pay your employees by cheque, you can print paycheques for them from AccountRight.

The paycheques display payee, date and amount and you can easily personalise them to add additional information.

You can print paycheques:

  • when you process a pay
  • at any other time.

We cover both scenarios below.

 

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titleTo print or email pay slips enable an employee to be paid by cheque

To enable an employee to be paid by cheque

 In order to print paycheques for an employee, you need to:

  1. Go to the Card File command centre and click Cards List > Employee tab > click the zoom arrow next to the employee card you want.
  2. Click the Payment Details tab and change the default Payment Method to Cheque.
    Set default payment method to chequeImage Added
  3. Click OK. Whenever you process a pay for this employee, you'll be able to print them a paycheque.
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titleTo print paycheques when processing your payroll

To print

or email pay slips

paycheques when processing your payroll

  1. Complete the first 3 2 steps of the Process Payroll Assistant (Payroll command centre > Process Payroll). Need a process payroll refresher?
  2. At the Pay Slips Process Payments step of the Assistant, click Print or Email Pay SlipsPaycheques.
    Image RemovedImage Added

    The Review Pay Slips Cheques Before DeliveryPrinting window appears.
    Review pay slips before delivery windowImage RemovedThe To Be Printed tab lists all pay slips , listing all paycheques available for printing.
    Image Added

  3. If you 're emailing pay slips, click the To Be Emailed tab.If printing, type want to print copies of the paycheque, enter the number of pay slips copies you want to print per employee in the Print field.

  4. If emailing, you can override the default email address for an employee (which is entered in their card), or the subject or message for the email. Select their name in the list and make your changes.

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    To change the default subject or message to use when emailing pay slips, click the Email Defaults button in the To Be Emailed tab. Learn more about default email settings.

  5. (Optional) To email a pay slip to multiple email addresses, enter the addresses in the Email Address field, separated by semi-colons (;).
  6. If you

    want to filter the list of employees or select a different form layout, click Advanced Filters. For more information, see Advanced batch filters.

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    In the Advanced Filters window, you can also personalise the paycheque to your requirements – click Customise. See Personalising cheques for your cheque customisation options.

  7. Click in the select column ( ) next to the employees you are printing or emailing pay slips paycheques for.
  8. Click Print or Send Email.

  9. If you have finished processing the pays, click Finish to close the Process Payroll Assistant.

UI Expand
titleTo print or email pay slips paycheques at any other time

To print

or email pay slips

paycheques at any other time

Pay slips Paycheques are available for printing or emailing for printingfor all pays you have processed. This lets you print or email (or reprint or resend) pay slips paycheques at any time. You can also reprint or resend payslips and print or email future-dated payslips.

  1. Go to the Payroll command centre and click Print /Email Pay Slips.Click the To Be Printed or To Be Emailed tab (depending on what you want to do)Paycheques. The Review Cheques Before Printing window appears.
  2. If you're reprinting or resending pay slips:
    1. Click Advanced Filters.
    2. Deselect the option Unprinted or Unsent Pay Slips Cheques Only.
    3. Click OK.
  3. If printing, type

    Enter the number of

    pay slips

    copies of each paycheque you want to print per employee in the Print field.

  4. If emailing, you can override the default email address for an employee (which is entered in their card), or the subject or message for the email. Select their name in the list and make your changes.

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    To change the default subject or message to use when emailing pay slips, click the Email Defaults button in the To Be Emailed tab. Learn more about default email settings.

  5. Click in the select column ( ) next to the employees you're printing or emailing pay slips paycheques for.

  6. Click Print or Send Email.
HTML
<h2><i class="fa fa-comments"></i>&nbsp;&nbsp;Print paycheques FAQs</h2><br>
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titleWhy do I get the message 'No records exist or match your criteria' when I try to print paycheques?

Why do I get the message 'No records exist or match your criteria' when I try to print paycheques? 

If no records appear in the Review Cheques Before Printing window, check that...

  1. Go to the Card File command centre and click Cards List > Employee tab > click the zoom arrow next to the employee card you want.
  2. Click the Payroll Details tab and then Pay Slip Delivery:

Employee card default payslip delivery methodImage Removed

If it's set to Already Printed or Sent, change it to the delivery method you want. Repeat this for employee you want to print or email pay slips for. When you re-open or refresh the Review Pay Slips Before Delivery window, the records should appear.

Note that you can also set the pay slip delivery status when you process payroll, in the Pay Employee window:

Pay Employee window Pay Slip Delivery StatusImage Removed

This overrides the default pay slip delivery method in the employee card for that pay run only

whether if the paycheques have already been printed – you can reprint them if this is the case.

  1. Go to the Payroll command centre and click Print Paycheques. The Review Cheques Before Printing window appears.
  2. Click Advanced Filters. The Advanced Filters window appears.
  3. If the option, Unprinted Cheques Only is selected, deselect it and click OK. When the Review Cheques Before Printing window reappears, the records should appear. If the records don't appear, ensure that you've enabled the employee to be paid by cheque.
UI Expand
titleHow do I delete a pay slippaycheque?

How do I delete a paycheque?

If you need to...do this...
Remove a pay slip paycheque which is waiting to be printed or emailed

Open the associated pay and change the Delivery Status to select Cheque Already Printed or Sent.
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Delete an employee's pay and associated pay slippaycheque

Delete the pay (open the pay, go to the Edit menu and choose Delete Transaction). This will delete the pay and associated pay slippaycheque.

For more details, see Changing a recorded pay.

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titleHow do I see what paycheques have been printed?

How do I see what paycheques have been printed?

  1. Go to the the Payroll command command centre and click Print/Email Pay Slipsclick Print Paycheques. The Review Pay Slips Cheques Before DeliveryPrinting window appears.
  2. Click the To Be Printed or To Be Emailed tab (depending on what you want to see).
  3. Click Advanced Filters.
  4. Deselect the option Unprinted or Unsent Pay Slips Cheques Only.
  5. Click OK. The Review Pay Slips Cheques Before DeliveryPrinting window reappears, showing previously printed or emailed pay slipspaycheques.
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titleRelated topics
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Processing your payroll

Personalising cheques

Reprinting or resending pay slips

Personalising pay slips

Reviewing payroll liabilities

Sending emails

Removing transactions from the print or email queue

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