Not available in AccountRight Basics A supplier debit, sometimes called a debit note, supplier credit, or adjustment note, is money that a supplier owes you. For example, if you receive goods that are damaged, the supplier may refund goods might be returned to the supplier who then refunds you the purchase value, or apply applies the amount to other unpaid purchases you have with them. Looking for info on customer credits? See Customer returns, credits and refunds. To process a supplier debit, you first need to record a debit transaction and then record the settlement of the debit (for example, by recording a refund cheque from your supplier). Recording supplier debitsYou can create a supplier debit in one of two ways: - Reverse a purchase. Use this method if you've paid for the entire purchase, and now need to cancel it entirely.
- Manually create a debit. Use this method if you've been debited received a credit for part of a purchase.
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| Need to reverse a payment that isn't a supplier invoice or bill (that is, a Spend Money transaction)? See Reversing a transaction. |
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title | To reverse an existing purchase |
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| 1089013 | 1089013 | Your company file transactions must be set to unchangeable before you can reverse a purchase; that is, To reverse an existing purchase- Check that the Transactions CAN’T be Changed; They Must be Reversed option
must be - is selected in the Setup menu > Preferences window > Security tab
of the Preferences window- .
Image Added - Find and display the purchase. See Finding a transaction.Go
- In the purchase window, go to the Edit menu and choose Reverse Purchase. A supplier debit appears in the Purchases window.
- If you want, you can make some changes to the supplier debit (such as changes to the date and memo), but you can’t change the accounts, amounts and quantities that are associated with the debit.
- Click Record Reversal. The supplier debit appears in the Purchases Register window, and you can then choose to settle the debit by applying it to another purchase or recording a refund.
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title | To manually create a debit for a non-item purchaseservice, professional or miscellaneous purchase |
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| To manually create a debit for a service, professional or miscellaneous purchaseUse this method to record a supplier debit when part of a service, professional, or miscellaneous purchase has been cancelled, refunded or returned. UI Text Box |
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| 1089024 | 1089024 | Tracking Do you have an account for tracking purchase returns and allowances? Before you create If you're manually creating a supplier debit note for the first time, you may want to create an check that you have an expense account for for tracking purchase returns and allowances.
- Go to the Purchases command centre and click Enter Purchases. The Purchases window appears.
- In the Supplier field, enter the supplier’s name.
- Select Bill from the Purchases Type list in the top left corner of the window.
- Click Layout and select Miscellaneous.
- In the Description field, type the reason for the supplier debit.
- In the Acct No. field, enter the account number to be debited. This is normally an expense account called ‘Purchases Returns’.
- In the Amount field, type the amount of the debit as a negative amount.
- Click Record. The supplier debit appears in the Purchases Register window, and you can then choose to settle the debit by applying it to another purchase or recording a refund.
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title | To manually create a debit for an item purchase |
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| 1089037 | 1089037 | To manually create a debit for an item purchaseUse this method to record a supplier debit when you return only some of the items in a purchase. - Go to the Purchases command centre and click Enter Purchases. The Purchases window appears.
- In the Supplier field, enter the supplier’s name.
Select Bill from the Purchases Type list in the top left corner of the window. Click Layout, select Item and click OK. In the Bill field, type the quantity of the item you are returning as a negative number. In the Item Number field, enter the item. The cost of the item is displayed as negative amount in the Total field. Click Record. The supplier debit appears in the Purchases Register window, and you can then choose to settle the debit by applying it to another purchase or recording a refund .
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