An employee might be owed back pay to account for a wage increase, or to make up for an incorrect pay rate. Back pay is the difference between: - how much the employee should have been paid over the back pay period, and
- how much the employee was actually paid.
Once you've worked out the back pay amount, you can include it on the employee's next pay. Before proceeding, make sure you've updated the employee's pay details to reflect their updated wage. OK, let's step you through how to handle back pay. UI Expand |
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title | 2. Work out what the employee was actually paid |
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| The Payroll Activity (Detail) report provides this information. - Run the Payroll Activity (Detail) report for the back pay period (Reports > Index to Reports > Payroll > Employees > Activity Detail).
- Filter the report.
- Select the employee who is owed back pay.
- Specify a date range to capture the back pay period.
- Take note of the employee's Wages and Taxes values.
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title | 3. Calculate the back pay |
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| Once you know what the employee should have been paid and what they were actually paid, the back pay calculation is simple: subtract one from the other. This example shows the employee should have been paid $1500 in gross pay but was actually paid $1400. It also shows an additional $10 of tax should have been withheld.
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| You can now include the back pay in the employee's next pay. - Start a new pay run for the employee.
- Click the zoom arrow ( ) to review their pay details on the Pay Employee window.
- Determine the PAYG Withholding payable:
- Take note of the PAYG Withholding value shown in the employee's pay.
- Add the back pay tax amount calculated above to work out the total tax payable.
- Click Add Payroll Category.
- Select the Back Pay category and click OK.
- Enter the gross back pay value against the Back Pay category.
- Change the PAYG Withholding value to the figure you calculated at step 3. Here's our example with $100 entered against the Back Pay wage category and the PAYG Withholding value adjusted.
Image Added - Record the pay.
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