If the employee hasn't actually been paid yet (you've recorded the pay but gone no further), you can reverse the pay then record it again (correctly, this time). Reversing the pay provides a record and audit trail of what happened and how you fixed it. If the reverse/redo solution doesn't suit your needs, you can fix it by recording a zero dollar (void) pay to adjust the employee's leave balance. The employee won't be paid anything, but their leave balances will be corrected and the resulting pay slip will clearly show the adjustment you've made. It also provides a record and audit trail of what happened and how you fixed it. Take a look: - Start the pay run like any other. Need a refresher?
- Select the option Process all employees paid .Select and choose Bonus/Commission from the drop down.
Image Added - In the Payment Date field, enter the date you want to record the adjustment.
- Enter a pay date range in the Pay period start and Pay period end fields. This should be for the pay period you are 're adjusting.
- Click Next. The Select and Edit Employees Pay window appears.
- Select the employee that the adjustment is for.
- Click the arrow in the Edit column next to the employee's name. The Pay Employee window appears.
- Type a reference in the Cheque number field to show it is an adjustment, for example ADJ.
- If you want to provide additional information, enter Enter a description of the adjustment in the Memo field, for example 'Fixing 5 hrs overpaid leave'.
- Delete all hours and amounts shown in the window. You need to do this so you don't re-record any pay amounts for the period, other than the leave adjustment.
- In the relevant leave accrual field, enter the adjustment leave hours in the Hours column. For example, if you need to subtract 5 hours from the employee's holiday accrual, type -5 next to Holiday Leave Accrual as shown in our example below.
- Click OK . A warning message appears asking if you want to void the paycheque.
- Click OK. The Select and Edit Employee window appears.
- Click Record. A message appears confirming the number of paycheques to record.
- Click Continue. The void paycheque is recorded and the Process Payments window appears.
- Click Close.
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