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File your GST return manually

  • Go to the Accounts command centre and click Prepare GST Return. The Prepare GST Returns window appears.
  • If you're using AccountRight 2016.2 or later, click the File Manually tab.
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     Select the last month of your reporting period

    Most sales (invoices, quotes and orders) can be changed. But you can't change the following:

    • sales recorded in a closed financial year. There might be times when you need to enter adjustments for the last financial year. If you've already closed that year, you can still make changes by rolling back the financial year.
    • sales recorded in a locked period. To change a sale in a locked period, you first need to unlock the period. However, before making a change, consider how it will affect your accounts and tax reports (such as the GST you have reported).

    Before you can change a sale, set the AccountRight security preference which controls if transactions can be changed.

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    File your GST return online (eGST)

    If you're using AccountRight 2016.2 or later, and your file is online, you can choose to file your GST returns online (eGST). It’s easy to do, and there are no forms to fill out and send.
     

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    You can use the Prepare GST Return function to fill out and file your GST return manually or online using Inland Revenue Department's eGST service.

    Before you prepare your GST return, you should:

    • Review your GST codes setup: Make sure the GST Code is Reported on GST Return option is selected for zero-rated GST codes (and deselected for exempt GST codes). See Setting up GST codes for more information on creating and editing GST codes.
    • Review your GST reports: There are several GST detail reports available that you may want to review before preparing your GST return.
    • Give your tax agent access to your myIR account: If your tax agent will be filing GST returns online on your behalf, you will need to give them access to your myIR account and delegate the GST return filing service to the agent. See the IR website to learn how to grant others access to your myIR account .
       

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    Go to the Accounts command centre and click Prepare GST Return. The Prepare GST Return window appears.
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  • In the File Online tab, click Prepare GST Return and a browser window will appear.
  • Enter your MYOB account details (these are the same details you use to log into the my.MYOB website).
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  • If prompted, enter your company file User ID and Password (these are the same details you use to sign on to your company file).
  • To continue working on an existing return, click the date listed in the Period end column, then skip to step 7.

  • To start a new return:

    1. Click Add return. The Tax filing page appears.
    2. Select your GST taxable period, Period end and Accounting basis. Note that the 6 month GST taxable period option is not yet available.

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      Can't select a month in Period end?

      If you've prepared a GST return for a previous period, that period won't appear in the Period end drop down list.

    3. Click Create.
    4. Select whether you want to include year-end adjustments in the return, and then enter the account numbers you use to track GST output and input tax adjustments. Ensure these are not both the same account.
    5. Click Add return.
  • If you haven't already, enter your IRD/GST number and select your GST return type. The return appears, pre-filled with the amounts that have been transferred from AccountRight.
  • (Optional) To save your changes (if you want to complete the return later) click Save.
  • Review the amounts and click Validate to check the formatting. Make any changes that are required.
  • Click Prepare to File, and if all details are correct, click File. A message appears requiring you to confirm that you want to file the return with Inland Revenue.
  • Click Confirm and then enter your myIR user ID and password.

  • Click Authorise, and your return will be filed. The GST lodgement page reappears showing the submission status of the return.
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    titleTo set your security preference

    If a sale transaction has a white zoom arrow Image Added next to it, it means it can't be changed. To make it changeable (so it has a blue zoom arrow Image Added), set the following security preference. If your user role allows you to change preferences, you can change this option at any time.

    1. Go to the Setup menu and choose Preferences.
    2. Click the Security tab.
    3. Deselect the option Transactions CAN'T be Changed; They Must be reversed.
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    titleTo change a sale

    To change a sale

    1. Go to the Sales command centre and click Sales Register.
    2. Click the applicable tab depending on the transacftion you want to change.
    3. Make the necessary changes to the transaction and then click OK.
  • If you've recorded end-of-year adjustments and you want to include them in your return, select the Include Year-End Adjustment transactions in report option. 
  • Select the GST reporting period and select the GST accounting basis which your business uses to report GST.
    This is the accounting period and basis chosen by your business when you registered for GST. If you're unsure which basis your business uses, find out from your accountant or Inland Revenue.
  • Select the accounts you use to record GST Output and GST Input adjustment activity. Ensure these are not both the same account.
  • Click Preview GST Return. The Print Preview window appears, displaying your GST return information.
  • If the information on the report is correct, click Print to print a copy of the report.
    If you need to edit your GST return information, click Close to return to the Prepare GST Return window.
  • You can use the information from the GST Return that you printed or complete and lodge your actual GST Return (GST101) electronically or by post. See the Inland Revenue website for more information about these options.
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    titleTo record your GST Return transaction in your company file

    To record your GST Return transaction in your company file

    After you have prepared your GST Return, you need to:

    1. create a journal entry to clear your GST Collected and GST Paid accounts for the Return period and post the difference to your GST Payments/Refunds account, and
    2. record a Spend Money or Receive Money transaction for the Inland Revenue payment.

    Example journal entry - if you owe Inland Revenue

    In this example, your GST Return shows that you have collected $2,500 in GST and paid $1,000 in GST. This means you need to pay Inland Revenue $1,500 in GST. Your journal entry will look like this:

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    Example journal entry - if Inland Revenue owes you

    In this example, your GST Return shows that you have paid $2,500 in GST and collected $1,000 in GST. This means you're owed $1,500 from Inland Revenue. Your journal entry will look like this:

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    Recording the Inland Revenue payment

    If you need to pay Inland Revenue, record a Spend Money transaction from the GST Payments/Refunds account.

    If you need to receive a payment from Inland Revenue, record a Receive Money transaction to post the payment to your GST Payments/Refunds account
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    note

    Can't select a GST reporting period beyond March 31? Some financial reports are only available for the current and next financial years. If you haven't closed a financial year for a while, you'll first need to close a previous financial year before you can select a later date.

    tip

    You can also add and delete lines on an invoice you've recorded.  

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    titleTo change the customer on a recorded sale

    To change the customer on a recorded sale

    If you need to change the customer card on a recorded sale, here's the fastest way to do it:

    1. Find and open the sale to be modified and save it as a recurring transaction.
    2. Delete the original transaction.
    3. Go to Lists > Recurring Transactions, select the recurring transaction you just created and click Use Recurring. A new sale transaction is displayed.
    4. Select the correct card for the transaction and ensure all other details are correct.
    5. Click Record.
    6. Go to Lists > Recurring Transactions, select the recurring transaction then click Delete.
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    titleRelated topics
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    IRD eGST help

    Lock a period

    Setting up GST codes (New Zealand)

    Changing or deleting a transaction

    Add headers, subtotals and lines to sales

    Changing the customer on a recorded invoice

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