To create a recurring transaction

When you create a recurring transaction, you can select how 'll set up its schedule which includes:

• Schedule—how often you want the transaction to be recorded, and for how long you want to schedule it. For example, you can schedule your car payments monthly, for the next 22 months.

• Alerts—who you want to be notified when the recurring transaction is due and whether you want it to record automatically.
• Transaction—choose some transaction-specific options.

1. Create the transaction that you want to make recurring. For example, if you want to create a recurring invoice for a customer, first enter the details of the invoice via the Sales command centre.
2. At the bottom of the transaction window, click Save as Recurring (instead of clicking Record). The Recurring Schedule Information window appears.
   
3. In the Recurring Transaction Name field, type a name to identify the transaction. Schedule the transaction

4. From the Frequency list select , choose how often the transaction frequencywill be recorded.

   UI Text Box
   type tip
   Recurring transaction reports If you specify the frequency and a reminder date for the transaction, you can use the Recurring Transactions reports to keep track of the transactions you need to enter.

5. In the Starting on field type , enter or choose the date on which the transaction is first due.

   UI Text Box
   type note
   Pre-dated recurring transactions You can save a recurring transaction with a start date prior to the system current date, provided the date entered is within the current financial year and is not in a locked period.

6. Indicate how long you want the recurring transaction to continue.

   If you want to...	Then...
   schedule the transaction for an unlimited period	Select Continue indefinitely.
   schedule the transaction until a set date	Select Continue until this date and type the date in the adjacent field.
   schedule the transaction for a set number of times	Select Perform this # of times and type the number of times in the adjacent field.

   Specify an alert option

   In the Alerts section of the window, you can set a reminder for a specific user to record the transaction , or set for an automatic recording of the transaction and receiving a notification when the transaction is recordedwhen they open the company file. Or you can choose for the transaction to record automatically when a specific user opens the company file, at which time that user will also receive a notification.

   UI Text Box
   type note
   Pre-dated recurring transactions cannot be recorded automatically If you entered a pre-dated recurring transaction and you set a reminder date, the transaction will display as overdue on the To Do List. Pre-dated recurring transactions cannot be set to be recorded automatically.

   If you want to...	Then...
   set a reminder	Click Select the Remind option. Select Choose a reminder option from the to record this transaction list. If you selected choose No. days in advance, type the number of days in the adjacent field. Select the user who needs to be reminded from the list adjacent to the option. Continue with step 7.
   automatically record the transaction	Click Automatically record this transaction when due and notify. (Offline company files only) Select the user who needs to be notified from the list adjacent to the option. Note: For offline company files, the transaction will only be recorded on or after the due date, once the selected user signs into the company file. Learn more about automatic recording.

    

   Select the transaction IDoptions
    

7. In the Transaction section, select how you want the transaction ID number to be created. If you want:
   • if you want the transaction ID number to be one greater than the previous transaction ID, click Use the next sequential number as the [...] No..
   • if you want to use a specific transaction ID, click Use the following as the [...] No., then type the transaction ID in the adjacent field.
   If you want
   • to save
   your
   • any changes you make to the recurring transaction each time it is recorded, for example, to change the amount, select the Save my changes when I record this recurring transaction option.
8. Click OK. The transaction window appears.
9. Click Record to record the transaction showing or click Cancel to close the transaction window. The new recurring transaction now appears in the Recurring Transactions List window.

To create a recurring transaction from an existing transaction

You can create a recurring transaction by copying an existing recurring transaction entry, then customising the details for the new one.

1. Go to the Lists menu and choose Recurring Transactions. The Recurring Transactions List window appears.
2. Select the recurring transaction you want to copy and click Create Copy. The Create Copy window appears.
   Image RemovedImage Added
3. In the Card field, click the search button (  ). The Select from List window appears listing only card types relevant to the type of recurring transaction you are copying. For example, a sales transaction can only be applied to your customer cards.
4. Select the cards you want to create a copy for:
   • if you want to select all the cards, click the icon above the select column (   )
   • if you only want to select some cards, click in the select column next to each required card.
5. Click OK when you’ve finished selecting from the list. The Create Copy window appears.

6. Click Save.

   If you selected...	Then...
   One card	The transaction window for the new recurring transaction appears. You can edit the transaction details if required. Click Save. The Recurring Transactions List window appears.
   More than one card	The Recurring Transactions List window lists all your recurring transactions. Each new transaction has a unique name—the original name suffixed by the name of the relevant card.

7. If you need to change the schedule details or the name of a new recurring transaction:
   1. Select the recurring transaction.
   2. Click Edit Schedule. The Recurring Schedule Information window appears.
   3. Make your changes and click OK.
8. Click Close.