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You can send emails using Microsoft Outlook 2007 2010 or later (32-bit) if this software is installed on your computer. If you use Office 365, make sure Outlook is installed on your computer and not used online.

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In AccountRight 2016 and later, emails can be sent straight from AccountRight, so you don't need Microsoft Outlook or other email software installed on your computer. Learn more.

There are some things you'll need to do before you can email from AccountRight.

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Using a web email service?

If you usually send emails via a web email service, such as Gmail, you can most likely access and send emails from Microsoft Outlook via IMAP or POP.

You'll need to refer to your email provider's instructions on how to access and send emails from Outlook, but here's some information that might help you out:

  If you have used AccountRight to send emails and want to switch back to Outlook, go to the Setup menu > Preferences > Emailing tab and deselect the option Send Emails Using AccountRight.

Preferences window with email option highlightedImage Added

 

To email from AccountRight through Microsoft Outlook, you'll need to:

  • make Outlook your default email program, and
  • choose the default email address to send emails from.

Here's how:

 

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title1. Make Outlook your default email program
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Make Outlook your default email program

AccountRight relies on Microsoft Outlook software being installed on your computer, and for it to be set as the default email program.

Apps like the default Mail app provided with Windows 10 or 8 are not compatible.

 

To set Outlook 2010 (or later) as your default email program

  1. Open Microsoft Outlook.
  2. Click the File tab.
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  3. Click Options.
  4. Under Start up options, select the Make Outlook the default program for E-mail, Contacts, and Calendar checkbox.
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titleTo set Outlook 2007 as your default email program
  1. Open Microsoft Outlook.
  2. Go to the Tools menu and choose Options.
  3. Click the Other tab.
  4. Under General, select the Make Outlook the default program for E-mail, Contacts, and Calendar checkbox.
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2. Choose the default email address to send emails from
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Choose the default email address to send emails from

If you have more than one email account set up in Outlook, emails will be sent from AccountRight using the default email address that’s selected in Outlook.

 

To set a default email address in Outlook 2010 or later

  1. Open Microsoft Outlook.
  2. Click the File tab.
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  3. Click Account Settings and then choose Account Settings from the list.
  4. Select the email account you want to make the default account, and then click Set as Default. (If the option is greyed out, it means that the account you’ve selected is already the default account.)
  5. Click the Data Files tab and again select the email address you want to use then click Set as Default.

Emails still being sent from the wrong address? If you’re using Outlook 2010, see if the issue posted on the Microsoft Support site applies to you, and what you can do to resolve it.

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titleTo set a default email address in Outlook 2007
  1. Open Microsoft Outlook.
  2. Go to the Tools menu and choose Account Settings.
  3. Select the email account you want to make the default account, and then click Set as Default. (If the option is greyed out, it means that the account you’ve selected is already the default account.)
  4. Click the Data Files tab and again select the email address you want to use then click Set as Default.

Set your default email subject and message

You can customise the default subject and message for emails sent from AccountRight. If needed, you can change the subject and message when sending emails.

  1. Go to the Setup menu and choose Preferences.
  2. Click the Reports & Forms tab.
  3. Click Emails (in the top-left corner of the window).
  4. Click the tab which corresponds with the type of emails you want to customise.
  5. Enter the subject and message
  6. Click Close.
  7. Click OK on the Preferences window.

Additional email settings

There are some other email settings you can set, such as the default email subject and message. For details, see Set up your default email messages.

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Using a web email service?

If you usually send emails via a web email service, such as Gmail, you can most likely access and send emails from Microsoft Outlook via IMAP or POP.

You'll need to refer to your email provider's instructions on how to access and send emails from Outlook, but here's some information that might help you out:

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titleRelated topics
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Sending emails

Choose how to send emails

Set up AccountRight to send emails

Set up your default email settingsmessages

Set the default forms to use when emailing or printing

Save a personalised form

Personalising forms

Sending emails

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