- Created by BrianQ, last modified by AdrianC on Jul 31, 2017
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Categories are like labels which you can assign to transactions. A category might be a separate department or office within your company, or another business segment. For example, a business could use categories to represent different divisions such as accounts, marketing, sales and operations.
When entering a transaction, you can allocate one category to it. You can then prepare a profit and loss statement for each category.
Categories can be assigned to the following transaction types:
- spend money
- receive money
- transfer money
- general journal entries
- sales
- purchases
- build items
- inventory transfers
- inventory adjustments
- payroll processing (Plus and Premier, Australia only)
- pre-conversion sales and purchases.
You cannot allocate categories to some transactions
You cannot allocate a category to these transactions: Pay Bills, Receive Payments, Prepare Bank Deposit, Settle Returns and Credits/Debits and Pay/Receive Refunds. When entering these transactions, the categories assigned to the original transactions will be used. For example, the categories assigned to purchases appearing in the Pay Bills window will also be assigned to the payment.
To enable category tracking
Go to the Setup menu and choose Preferences.
- Click the System tab.
- Select the Turn on Category Tracking option.
- If you want to make the selection of a category mandatory for all transactions, choose Required from the list.
To create a category
- Go to the Lists menu and choose Categories. The Categories List window appears.
- Click New. The Category Information window appears.
- In the Category ID field, type a code that will be used to identify the category and press Tab.
- In the Category Name field, type the name of the category.
- In the Description field, type a description of the category or notes relating to the category.
- Click OK.
You can now assign categories to transactions.
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