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Notify ASIC of changes to the share structure by preparing and lodging a Form 484 - Notification of company changes.
Before sending for signing, you can make multiple changes to a company in the same form:
- Select a client from My List and click Corporate admin. The company Overview tab displays.
- Click Company forms located on the top right of the page.
- In the Change a company's details row, click Prepare form. The Notification of company changes - Form 484 appears.
At the question What changes would you like to make? select Change of shares. The Share changes pane appears.
Click Make a change. The Share change window appears.
At the question What change would you like to make? Select Issue.
Enter the share allotment details in the fields provided. All fields (except for Beneficial owner) are mandatory.
Field name Description Issuee Start typing the name of the shareholder in the Issuee field. A list of matching contacts displays.
Select the shareholder, or if there's no matching contacts, click Create new contact to add the shareholder to your contacts list. If you use AE/AO we’ll also create this contact in AE/AO.
Newly created contacts can take up to 5 minutes to appear in AE/AO.
Beneficial owner (optional) If the beneficial owner is different to the Issuee, enter the name of the beneficial owner. Share class Click on the drop down list and choose the class of shares to issue. To add a new share class for this company, click Create new share class and enter the class code and description. Number of shares Enter the number of shares that this shareholder will receive. Total paid Enter the total amount paid for all shares. For example, if you're issuing 10 fully paid shares at $1 per share, enter $10 in this field. Total unpaid Enter the total amount unpaid for all shares. Issued for cash Select Yes if the shares are issued for cash consideration. Enter the date of issue in the format dd/MM/yyyy. Click Save changes. The Share change window closes and the details of the changes to member appears in Form 484.
Need to issue another lot of shares? Click Make a change and repeat steps 1 to 3.
- Once form is complete click Send for Signing.
- In the Notification of company changes - Form 484 window, select Change of shares. The Share changes panel appears.
Click + Make a change.
In the Share change window, select Transfer.
- Under Transfer form, choose the shareholder you're transferring shares from. If the shares are beneficially held, the name of the beneficial owner appears in the Beneficial owner field.
In the Number of shares field, enter the number of shares to be transferred.
Under Transfer to, choose the recipient of the transferred shares. To create a new shareholder choose Create new issues.
(If applicable) Enter the name of the Beneficial owner. We'll allocate the shares non-beneficially to the issue.
Beneficial owners get direct benefits of the shares (e.g. dividends) If shareholder is holding shares on behalf of another person or org or trust, shares are not beneficially held.
Click Save changes. The Share change window closes and the details of the changes to member appears in Form 484.
If you need to notify of another share issue, transfer or cancellation of shares, click + Make a change and fill in the details.
Once form is complete click Send for Signing.
- From the Notification of company changes - Form 484 page, select Change of shares. The Share changes panel appears.
Click + Make a change.
In the Share change window, select Cancellation.
Click on the Shareholder drop-down menu and select an existing shareholder.
Click on the Share class drop-down menu and choose the type of shares to be cancelled. The name of the Beneficial owner automatically appears where a beneficial owner exists.
In the Number of shares field, enter the number of shares to be cancelled.
Click on the Cancellation provision drop-down menu and choose the reason for the cancellation.
Enter the date the share cancellation will take effect in the Cancellation date field.
Click Save changes. The Share change window closes and the details of the changes to member appears in Form 484.
Once the form is complete click Send for Signing.
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