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Click a topic below to view a list of related reports.
Finding a transaction using reports | There are several reports available to help you find a transaction. If you know the account associated with the transaction you are looking for, you can use the Account Transactions report. If you know the customer or supplier name, use the Card Transactions report. To view details about a report item, click the item in the report. The following transaction reports are available:
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Data backup reports | Transaction detail reports show transactions entered for specified periods. You can use these reports as hard copy backups of your company file. These reports can be very large, so you may just want to print them at specific intervals, such as the the end of a month, quarter, or year. The following detail reports are available:
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Daily reports | Not available in AccountRight Basics If you want to, you can print the following reports at the end of each day:
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Weekly reports | If you want to, you can print the following reports at the end of each week:
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Monthly reports | Summary reports provide an overview of your business’ financial health. To help ensure the reports are accurate, enter all relevant financial transactions first, such as depreciation, interest earned, etc. If you want to, you can print these reports each month:
To help you analyse the performance of your business, you can print:
If you use the inventory module (Not Basics), you can also print:
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Quarterly reports | If you prepare summary reports quarterly instead of monthly, the following reports will help provide an overview of your business’ financial health for the quarter. To help ensure the reports are accurate, enter all relevant financial transactions first, such as depreciation, interest earned, etc.
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Annual reports | At the end of a financial year, your accountant will need, at minimum, a Trial Balance [Summary] report, a year-end Balance Sheet report, and a year-end Profit & Loss Statement report. You should check with your accountant before you prepare these reports, as you may need to enter some adjustment transactions. The following reports can be prepared annually or as required:
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Overview reports for your bank | If you need to provide your bank with financial information about your business, you can print the following reports:
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Overview reports for your accountant | If you need to provide your accountant with financial information about your business, you can use the following reports.
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GST reporting and deposits | Use the following reports to prepare BAS (Australia) or GST (New Zealand) returns. For a summary overview of GST collected and paid use:
For a detailed view use:
If you are allowed to remit sales GST on a cash basis (remit GST only on money received, not on sales booked), use the ‘Cash’ (Australia) or 'Payments' (New Zealand) versions of the above reports. |
Payroll tax reporting and deposits (Plus and Premier, Australia only) | For payroll tax reporting and deposits, you can use the following reports:
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Collecting money: who, how much, and how long | To find out who owes you money (and for how long) you can print the Aged Receivables [Summary] report. If you need to prepare a contact list to call late payers, print the Aged Receivables [Detail] report. To review how long it takes your customer to pay you, print the Customer Payments [Closed Invoices] report. For the payment history of a single invoice, print the Invoice Transactions report. |
Customer sales: who, what, and how much | If you want to see sales by customer, print the Sales [Customer Summary] report. If you want to track what items (from your Items List) you sold to a customer, print the Sales [Customer Detail] report. To look for customer sales trends over a period of time, print these two reports:
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Job reports and job profit | To see all transactions assigned to a job, print the Job Transactions report. To analyse the profitability of a job, print the Job Profit & Loss Statement report. (Not Basics) To compare how much the job is costing against the job budget, print the Jobs [Budget Analysis] report. To find out if you have any outstanding unreimbursed expenses for the job, print the Customer Reimbursable Expenses report. |
Owing money: who, how much and how long | Not available in AccountRight Basics To find out how much:
To review the payment history of a purchase, print the Bill Transactions report. |
Item sales: what is selling and who is buying | To find out:
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Items: What you have, what is promised, what is on order | Not available in AccountRight Basics To see what’s on hand, what’s on order from suppliers, and what’s been promised to customers, print the Analyse Inventory Summary report. To view orders and invoices for a single item, print the Analyse Inventory Detail report. |
Converting data to a spreadsheet | You can convert most reports to a spreadsheet by saving them as tab-delimited or comma separated text files. However, there are a few reports that have been specifically designed for exporting to a spreadsheet. In the report window, click Send To and then choose Disk. Save the report and then launch your spreadsheet and open the file. Note that the report file created will not be recognised as a spreadsheet file, so be sure to change the file type to All Files when looking for the spreadsheet report. Spreadsheet reports do not indent for subtotals An amount that is a subtotal in a report shows the word ‘Total’ before the account name. Be careful to avoid double-counting the subtotals when manipulating figures in a spreadsheet. The following reports are designed to be viewed as spreadsheets:
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Analysing income and expenses | The following reports can help you track the income and expenses in your business.
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Analysing sales | (Not Basics) To analyse item sales, print:
(Plus, Premier) To analyse time billing activity sales, print:
To analyse customer sales, print:
(Not Basics) To analyse salesperson sales, print:
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Calculating commissions | Not available in AccountRight Basics If you use complex commission plans for your salespeople, you may want to export your commission reports to a tab-delimited or comma-separated and view them in a spreadsheet. If you calculate commissions based on when the sale was made, print:
If you need to break down the items sold by the salesperson during the reporting period, print:
If you pay commissions on a cash-received basis, print:
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Counting, valuing, and analysing your inventory | Not available in AccountRight Basics Relevant inventory reports include:
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