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To prepare an electronic payment file

Go to the Banking command centre and click Prepare Electronic Payments. The Prepare Electronic Payments window appears listing all electronic payments waiting to be processed..
Prepare electronic payments window with payments listed

Prepare electronic payments window with payments listed

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In the Pay From Account field, select the bank account from which you are paying. The banking details of the account you select are included in the file that you send to the bank for processing.

(Not Basics) If you want to group the electronic payment by payment type—for example, to pay bills only—select a type in the Select Payment by field.

(Australia only) In the Your Bank Statement Text field, type the text you want to appear on your bank statement.

In the Bank Processing Date field, enter the date you want the payment to be processed.

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Direct payments

Pay directly from AccountRight (only available if you're already set up for this feature – we're no longer taking new applications).

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What's the difference?

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If you want to pay suppliers electronically, select the Group with Electronic Payments option when you record a payment in the Spend Money window, Pay Bills window or other windows where the option to pay electronically is available. You then prepare an electronic payment file for your bank to process the payments.

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Electronic payment files contain the payment information for your bank to process, including your bank details, your payees’ bank details and the amounts you want to pay. (In Australia, electronic payment files are prepared using the Australian Bankers’ Association (ABA) file format.)

When you have prepared an electronic payment file, you can send straight into your suppliers' and employees' bank accounts you can use a bank file, or pay them directly.

Using a bank file

Create a bank file from AccountRight then upload it to your bank for processing (for example, by using online banking software provided by your bank). Contact your bank for more information on how to send electronic payment files for processing.

Setting up electronic payments

Before you can prepare an electronic payment file, you need to complete the electronic payment setup tasks. For more information, see Set up electronic payments.

Once you've recorded all the supplier payments you want to pay electronically, you can prepare an electronic payment file.

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Using a bank file	Direct payments
available in Australia and New Zealand both online and desktop company files included with AccountRight (bank fees may apply) internet banking required	available to selected Australian customers (see note below) online company files only MYOB fees apply (see FAQs below) internet banking not required can pay expenses via credit card or Mastercard debit card streamlined payment process less data entry = fewer mistakes! additional security full payment audit trail

(Optional) Enter a Journal Memo to describe this transaction. By default this will display Electronic Payment for each new electronic payment.

Click in the select column ( _{Image Removed} ) next to those payments you want to process.

(Australia only) Click Bank File. A window appears, informing you that the payment will be recorded before the bank file is created.

(New Zealand only) Click Process. A window appears, where you can change the transmission date (which can be any date between the computer date and the processing date), and enter details that you want to show on your statement.

Click OK. The Save As window appears.

Select the destination folder and name for the electronic payment file (for Australia, the file extension must be ABA) and click Save. The payment information is saved in a file that you can send to your bank for processing.

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Future dates

You can future date the Bank Processing Date when preparing your electronic payment file, providing it's within the current financial year. The Bank Processing Date is the date you want the bank to process the electronic payment, but not all banks adhere to future dating bank files. Check with your bank for clarification.

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If you are preparing multiple electronic payment files, make sure that you do not overwrite an unprocessed file when saving.

If you want to prepare another electronic payment file, repeat from step 2.

Click Cancel to exit the Prepare Electronic Payments window.

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Uploading bank files to your bank

The bank file can be uploaded to your bank using your bank's online banking portal. Refer to the help in your online banking for instructions on how to upload files, or check with your bank. You can also search Google for your bank's instructions, e.g. search for "upload bank file ANZ" or "upload aba file westpac", etc.

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title	To delete an electronic payment

To delete an electronic payment

If an electronic payment was recorded incorrectly, it can be deleted. Note that this only deletes the electronic payment transaction in AccountRight and has no effect on the electronic bank file.

Here's what to do:

Go to Banking > Transaction Journal > Disbursements tab.
Specify the date range to display the electronic payment (these have 'EP' in the transaction ID).
Open the electronic payment to be deleted.
Go to the Edit menu and choose Delete Electronic Payment Transaction.
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Can't see the delete option?
Open the preferences (Setup > Preferences > Security tab) and deselect the preference Transactions CAN'T be Changed; They Must be Reversed.

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title	To recreate a bank file

To recreate a bank file

Bank files can't be modified once they're created, so if you need to recreate a bank file you'll need to reprocess the electronic payment. Before you can do this you'll need to either:

delete the original electronic payment transaction (if it hasn't been reconciled), or
reverse the original electronic payment transaction (if it has been reconciled)

You'll need to make sure your security preference allows you to delete or reverse (Setup menu > Preferences > Security tab > Transactions CAN'T be Changed; They Must be Reversed).

To recreate the bank file:

Open the original electronic payment transaction.
1. Go to Banking > Transaction Journal > Disbursements tab.
2. Look for the ID No. starting with EP on the date you prepared the electronic payment.
3. Click the zoom arrow to open the transaction.
Go to the Edit menu and choose Delete (or Reverse) Electronic Payment Transaction.
Process the electronic payment (and create the bank file) again as described above.

Direct payments availability Only businesses that are currently set up for direct payments can use this feature. We're no longer taking new applications.

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title	To find electronic payment transactions

To find electronic payment transactions

There are two ways to find an electronic payment. This can be done using the Transaction Journal or the Electronic Payments Register report.

Transaction Journal

Go to Banking > Transaction Journal > Disbursements tab.
Look for the ID No. starting with EP on the date you prepared the electronic payment.
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Report

Go to the Reports menu (at the top of the AccountRight window) and choose Index to Reports. The Index to Reports window appears.
Select the Banking tab and choose the Electronic Payments Register report.
Enter or select the date range or period for which you want to view the report.
Click Display Report. The Report window appears.
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Setting up electronic payments

Before you can make electronic payments using bank files, you'll need to set up a few things. For all the details see Setting up electronic payments for bank files.

Making payments

Once you've set up electronic payments, you're ready to start making payments. If you're set up for bank files see Making electronic payments with a bank file.

If you're already set up for direct payments see Making electronic payments directly.

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<h2><i class="fa fa-comments"></i>  FAQs</h2><br>

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title	What are the fees for using direct payments?

What are the fees for using direct payments?

The fees per use are:

Debit card (Mastercard only)

0.1% of the total payment value
Example: if paying $10,000, the fee is $10

Credit card (Visa or Mastercard)

1.5% of the total payment value
Example: if paying $10,000, the fee is $150

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Key

To prepare an electronic payment file

Direct payments

What's the difference?

Using a bank file

Setting up electronic payments

To delete an electronic payment

To recreate a bank file

To find electronic payment transactions

Setting up electronic payments

Making payments

What are the fees for using direct payments?

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