When you create a rule, you specify the words you want to search for in the bank transaction description. You can also use additional options to narrow the range of this search.

You can search for an exact word or phrase that appears in your bank transaction description. If the description varies, for example, you purchase petrol from different retailers, enter additional search terms.

The New Rule window contains two search fields:

Exact word or phrase	Search for an exact term (including punctuation) in the bank transaction description.
And/or these words	Search for additional words or phrases. When you combine an exact word or phrase search with an and/or search, you can make the rule look for very specific combinations of text.

Note the following about search conditions:

• Search conditions are not case sensitive.
• You do not need to enter terms in both fields. The rule will skip a search field you leave blank.
• Words entered in both fields are treated as an ‘and’ phrase.
• Separate words or phrases in the and/or field must be separated by commas.
• Phrases in the and/or field must be enclosed in quotation marks.

The following table shows different search combinations and what they can find:

Example: Clearwater pay rent to two different real estate agencies, Outreach Real Estate and WLJ Real Estate. They also regularly pay for property maintenance to the property services arm of one of the agencies. They set up a rule for the rental payments only. These are the rule conditions and the results: