How to send electronic payments directly

Once you've recorded a payment and selected the Electronic Payment option (as shown above), the payment will be ready for processing.

Let's step you through it:

1. Go to the Banking command centre and click Prepare Electronic Payments. The Prepare Electronic Payments window appears listing all electronic payments waiting to be processed..
   
2. In the Pay From Account field, select the bank account you're paying from. Need to change this account? Find out how to record your bank account details.
3. (Not AccountRight Basics) If you want to group the electronic payment by payment type—for example, to pay bills only—select a type in the Select Payment by field.
4. Your Bank Statement Text field can be used to note the details of the pay run.

5. In the Bank Processing Date field, enter the date you want the payment to be processed.

   Future dates

   You can future date the Bank Processing Date when preparing your electronic payment file, providing it's within the current financial year. The Bank Processing Date is the date you want the payment to be processed.

6. (Optional) Enter a Journal Memo to describe this transaction. By default this will display Electronic Payment for each new electronic payment.
7. Click in the select column ( ) next to those payments you want to process.
8. (Australia only) Click Pay Now. A window appears, informing you that you'll be directed to the MYOB Payment Portal to authorise your batch payment and that you'll be charged a small fee for the transaction.
9. The Payments page appears showing that the latest transactions. The status appears Needs authorisation. Click Authorise to approve the payments in the list.
10. You'll then be asked to sign in with your MYOB details for an added security measure.
11. The dashboard for the Payments page opens and you'll be notified that your payment is successful. <If it's not successful what does the note say and what steps are required?>
12. You can check the status of your payments by clicking on the Batch Payments button on the bottom of the screen.

13. Close the window to continue go back to your previous page.

     

To find electronic payment transactions

There are two ways to find an electronic payment. This can be done using the Transaction Journal or the Electronic Payments Register report.

To delete a grouped electronic payment

If an electronic payment was recorded incorrectly, it can be deleted. Note that this only deletes the electronic payment transaction in AccountRight and has no effect on the electronic bank file.

Once it's deleted, the individual transactions that were within the grouped electronic payment will be listed again on the Prepare Electronic Payments window.

To delete a grouped electronic payment:

1. Go to Banking > Transaction Journal > Disbursements tab.
2. Specify the date range to display the electronic payment (these have 'EP' in the transaction ID).
3. Open the electronic payment to be deleted.

4. Go to the Edit menu and choose Delete Electronic Payment Transaction.

   Can't see the delete option?

   Open the preferences (Setup > Preferences > Security tab) and deselect the preference Transactions CAN'T be Changed; They Must be Reversed.

To change a transaction within a grouped electronic payment

If you've prepared an electronic payment file (but haven't uploaded it to your bank) then realise one of the payments is wrong, you'll need to:

1. Delete the electronic payment.
   1. Go to Banking > Transaction Journal > Disbursements tab.
   2. Specify the date range to display the electronic payment (these have 'EP' in the transaction ID).
   3. Open the electronic payment to be deleted.

   4. Go to the Edit menu and choose Delete Electronic Payment Transaction.

2. Change the transaction which needs fixing.
3. Prepare the electronic payment again.

To recreate a bank file

To recreate a bank file you'll need to reprocess the electronic payment. Before you can do this you'll need to either:

• delete the original electronic payment transaction (if it hasn't been reconciled), or
• reverse the original electronic payment transaction (if it has been reconciled)

You'll need to make sure your security preference allows you to delete or reverse (Setup menu > Preferences > Security tab > Transactions CAN'T be Changed; They Must be Reversed).

To recreate the bank file:

1. Open the original electronic payment transaction.
   1. Go to Banking > Transaction Journal > Disbursements tab.
   2. Look for the ID No. starting with EP on the date you prepared the electronic payment.

   3. Click the zoom arrow to open the transaction.

      If you need to re-use a transaction in the new bank file, note down its transaction number to help you find it later. You can also print the Journal Security Audit report (Reports > Accounts > Security and Audit > Journal Security Audit) to show transactions you've deleted or reversed.

2. Go to the Edit menu and choose Delete (or Reverse) Electronic Payment Transaction.
3. Process the electronic payment (and create the bank file) again as described above.

To remove transactions from the Prepare Electronic Payments window without recording them

A transaction will be listed in the Prepare Electronic Payments window when it's recorded as an electronic payment, like this Spend Money example:

To remove a transaction from the Prepare Electronic Payments window without selecting it to be included in a bank file, you'll need to:

1. Reverse or delete the transaction.
2. Record it again without selecting the Electronic Payment option. If it's a payroll transaction, you'll need to change the employee's payment details if they're no longer being paid electronically.

To report on electronic payments

You can run reports on your electronic payments to see unprocessed electronic payments or the electronic payments register.

1. Go to the Reports menu (at the top of the AccountRight window) and choose Index to Reports. The Index to Reports window appears.
2. Click the Banking tab. A list of report headings appears.
3. Click the report you want to display.
4. Enter any report filters such as date.
5. Click Display Report.
   
   

To handle negative transactions in the Prepare Electronic Payments window

You can select a negative transaction, either by itself or with other transactions, in the Prepare Electronic Payments window. If the total of selected transactions is zero or a negative value, a bank file won't be created. However, the Electronic Payments (clearing) account balance will be adjusted accordingly.

This is a similar approach to the way you'd handle a rejected electronic payment.