If you haven't submitted the EMPDUPE file to the ATO, simply run the Payment Summary Assistant again to generate updated payment summaries for your employees.

If you have already submitted the EMPDUPE file, and you're using AccountRight 2016.2 or later, you can run the Payment Summary Assistant again to generate updated payment summaries for your employees. At step 7 you can specify that the payment summaries you’re preparing are amendments. Note that if you've closed the payroll year, you'll need to restore the backup made before closing the year and prepare the amended payment summaries using that file.

When you print or email an amended summary, or submit the Payments Summary Annual Report file again, those payment summaries will be marked as amendments.

For more information on correcting a mistake on a payment summary, visit the ATO website.

To enter pays for the new payroll year you'll need to close the old payroll year. But if you don't have time to print the payment summaries before entering your first pays for the new year, make a backup of your company file once you know that all payroll information has been entered for all employees. Store it in a safe place on CD/DVD or other external media.

You can then close the payroll year and enter the pays for July. When you're ready to print your payment summaries, restore the backup that you made and use that file to prepare them. If you restore a backup, only use it to prepare and send your payment summaries. Don't use this company file for recording pays or other transactions.

The payment summaries show the Employment Dates From: and To:. The dates that will be used depend on the Start Date and any Termination Date entered in the employee's card. The following table summarises these combinations:

When preparing payment summaries at the end of a financial year, we recommend saving a PDF copy of the payment summaries and storing them should you need to view payment summaries from last year or a previous year.

If you didn't save a copy or can't find them, restore the backup you made before closing your payroll year and reprint the payment summaries using the Prepare Payment Summary Assistant.

Yes. You need to enter Tax File Numbers for all employees whether you print payment summaries for them or not. If you have employees who do not have a Tax File Number, use one of these numbers provided by the Australian Tax Office:

Only employees who have been paid in the current year appear in the payment summary assistant. If an employee is not appearing, check that:

• pay history has been recorded for the year (run the Payroll Register report for the year). If you started using AccountRight during the year, you may need to enter opening balances for your employees.
• the employee's Employment Basis is set to Individual or Labour Hire. You'll find this setting in the Payroll Details tab> Personal Details of the employee's card. Employees set as Other won't appear in the assistant.

Note that if you want to include an employee who hasn't been paid during the year (for example, they have a fringe benefit amount you need to report), see the FAQ section of this help topic.

To exclude an employee from the payment summary process, set the Employment Basis in their card to Other. This will prevent the employee from appearing in the Payment Summary Assistant.

If you keep getting errors when preparing payment summaries, such as "There is no Electronic Reporting Specification available for this payroll year", please contact MYOB Technical Support for help on 1300 555 123.